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International Rescue Committee   |   Nairobi, Kenya   |   Log in or register to see the closing date

Grants Manager

  • Bachelor's degree
  • Accounting, finance, banking, insurance
  • Manager (team leader)
  • Full Time
  • Temporary

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Job Summary

The Grants Manager is a key staff member within the IRC Kenya Programs Department, responsible for proposal development, report coordination and ensuring the proper implementation of all grant compliance policy and procedures through appropriate coordination and information dissemination. The Grants Manager reports to the Deputy Director, Grants and Accountability (DDGA) and works closely with the Program Coordinators and Managers and the Regional Officers in New York and London.


Responsibilities

Program Design and Proposal Development

  1. Coordinate proposal and budget development process for concept notes and proposals
  2. Review potential funding opportunities and provide a brief to senior management that will inform the go/ no go decision
  3. Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
  4. Research on potential funding opportunities
  5. Design and deliver proposal development capacity building training and contribute to the development of proposal development skills among IRC Kenya staff
  6. Provide day-to-day support and advice on funding issues relating to current grants and planned proposals to IRC Kenya staff.
Sub-grant management
  1. Review sub-grants for compliance with donor rules and regulations
  2. Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
  3. Support Program Manager’s in the drafting of partner agreements
  4. Maintain master files on sub-grants on hard copy and in the share drive
  5. Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements
Reporting & Documentation
  1. Manage all internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the DDGA and program managers/ coordinators.
  2. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisers, and HQ staff prior to submitting the final report to donor.
  3. Consolidate monthly internal program progress reports based on input from program managers, including tracking progress on program indicators and reporting on key program highlights/issues.
  4. Preparation and update of country program and specific sectoral information sheets. Provide relevant communications information as necessary for dissemination to donors, regional office and HQ.
Grants Management & Compliance
  1. Working with the guidance of the DDGA, work closely with program managers/ coordinators and the operations (Finance and Supply Chain) teams on all grants related tasks, specifically focused on compliance and grants administration.
  2. Maintain the grants and report tracking systems to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring.
  3. Organize and follow-up grant opening meetings, monthly grant review meetings, and grant close out meetings.
  4. Support program teams in monitoring program activities, work plans and BvAs on a monthly basis to ensure program quality in collaboration with the DDGA and program managers/coordinators.
  5. Support on ensuring budgets are posted on the BVA system in a timely manner and budget holders are assigned.
  6. Undertake training for program and operation staff at country office and field office level on grants management related issues as needed.
Communication
  1. Liaise with donors regarding grants and grant management.
  2. Maintain excellent relationships internally within IRC and with all IRC's partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNFPA and local authorities.
  3. Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
  4. Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
  5. Conduct monitoring visits to field locations and provide capacity building and training for field staff on reporting and donor compliance issues as necessary
  6. Ensure internal and external publications are developed and disseminated to relevant stakeholders in a timely manner.
Human Resources
  1. Support the program department in other recruitment if requested
  2. Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
  3. Undertake other tasks as requested by the Deputy Director of Grants and Accountability, the immediate supervisor.
Key Result Areas
  1. Donor and IRC compliance
  2. Effective Grants Operational Meetings
  3. Effective partner management
  4. Quality Proposals and concept notes
  5. Quality reports


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Accounting, finance, banking, insurance
Seniority: Manager (team leader)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Grant and fund management; Compliance; Programme management; Financial reporting; Documentation and record keeping
Required languages: English (Spoken: fluent | Written: fluent)

International Rescue Committee

Non-profit, social work

The International Rescue Committee responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.


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