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IntraHealth International   |   Kampala, Uganda   |   Log in or register to see the closing date

Grants Officer

  • Bachelor's degree
  • Accounting, finance, banking, insurance
  • Experienced (senior worker)
  • Full Time
  • Temporary
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Job Summary

The Contracts and Grant Officer for the SHRH Activity will be responsible for the provision of contract and sub-agreement support to sub awardees and will ensure compliance with the terms and conditions of the awards, applicable to IntraHealth and US Federal Government cost and administrative principles, polices and regulations. S/he will report to the Finance Manager and will work closely with sub awardees, the HRH officers, and the Team Lead to ensure compliance with all policies and procedures as outlined in the grant documents


Responsibilities

  1. Participate in Pre-Award assessment process and ensure organizations have the capacity to appropriately manage their sub award.
  2. Participate in the analysis and evaluation of grant applications.
  3. Work collaboratively with programs team and the Contracts Grants and Procurement department at HQ to finalize sub agreement award documents.
  4. Working with the finance team and programs team, ensure that subawardess develop grant budgets that correspond with subawardee’s technical scope of work.
  5. Ensure each subawardee has an active contract at all times.
  6. Ensure subawardees adhere to contractual and donor regulations at all times, including accurate and up to date financial reporting and documentation
  7. Work collaboratively with Finance team and technical staff to monitor sub recipient performance to ensure compliance with the terms and conditions of award.
  8. Conduct all grants management reporting, budget monitoring, and other operational activities related to Sub Awardee compliance.
  9. Prepare monthly a summary financial report for each Sub Awardee and forward to his/her supervisor for review and submission.
  10. Ensure that each sub awardee submits fund requests in a timely manner.
  11. Ensure each Sub Awardees receives the necessary funds to carry out their technical scope of work while ensuring that the obligated amount of funds is not overspent.
  12. Monitor Sub Awardees’ expenditures against approved budget and program objectives and ensure that Cash Request Checklist is completed for each Cash Request.
  13. Provides on-going assistance and on-the-job training as necessary to Sub Awardees to administer their sub agreements in compliance with all terms and conditions.
  14. Ensure amendments to contract are developed and processed in a timely manner, as needed.
  15. Address problems or concerns with management of Sub Awards in a timely and effective manner. If a problem or a breach in the terms of the subagreement is discovered the Grants & Contracts Officer should immediately notify his/her supervisor
  16. Maintain a list/log for each Sub Awardee of significant deficiencies and the status for each deficiency, e.g., resolved, steps being taken or unaddressed.
  17. In collaboration with the Finance team, the Compliance Manager and CGP department at HQ provide training to Sub Awardees on the Sub Award, IntraHealth’s and USAID rules and regulations, and financial management.
  18. Ensure all outstanding audit findings are addressed and resolved in a timely manner.
  19. Assist in the sub agreement closeout process.
  20. Provide ad hoc reports to supervisor or other SHRH staff as requested in a timely and accurate manner.
  21. Perform any other duties as assigned by his/her supervisor.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Kampala
Area of work: Accounting, finance, banking, insurance
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Performance monitoring and evaluation; Budgeting, financial planning; Grant and fund management; Accounting; Compliance; Financial analysis; Financial reporting
Required languages: English (Spoken: fluent | Written: fluent)

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IntraHealth International

Health care, medical

Building on more than 30 years of experience in Kenya, IntraHealth is supporting the Government of Kenya’s ambitious targets to provide essential health services to all of its citizens by working to strengthen systems to produce, train, manage, and retain an optimal and equitably distributed health workforce.


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