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Kenya Ports Authority   |   Mombasa, Kenya   |   Log in or register to see the closing date

Hospital Administration Officer

  • Bachelor's degree
  • Administrative, clerical
  • Expert (non-managerial)
  • Full Time
  • Permanent
Click to apply

Job Summary

Reporting to the Head of Medical Services the job holder is responsible for providing efficient and effective administrative support to facilitate efficient provision of medical care in the Medical Department.

Applicants will also be expected to fulfill the requirements of Chapter 6 of the constitution of Kenya. Specifically,they must obtain and submit the following certification:
  1. Certificate of Good Conduct from the Directorate of Criminal Investigations
  2. Clearance Certificate from the Higher Education Loans Board (HELB)
  3. Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
  4. Clearance from the Ethics and Anti-Corruption Commission (EACC)
  5. Clearance from the Credit Reference Bureau (CRB)
Application Procedure
If your career profile matches the requirements of any of the above positions, please submit your application with a detailed curriculum vitae indicating your qualifications, experience, present position, e-mail address and mobile telephone number with copies of certificates, testimonials and Identity Card.


  1. Ensuring that there is timely maintenance of equipment, availability of working tools and office accommodation
  2. Attending to all official correspondences for the Department
  3. Coordinating and compiling medical reports i.e. (patient attendance, admissions, referrals, MCH (Mother–Child Healthcare), lab, sick-offs, rebates/non-rebates, etc
  4. Ensuring proper maintenance and safe custody of departmental records, personal/subject files and patient files and giving direction for destruction of the records when due
  5. Reporting accidents/incidences in the department
  6. Ensuring availability of transport (ambulances and utility vehicle) for the department
  7. Preparing departmental procurement needs and ensuring availability of equipment as per requirements and controlling the departmental sub store
  8. Advising sectional heads on rules and regulations in force which affect them in the course of their supervisoryroles
  9. Attending to staff matters e.g. leave, sickness, acting, promotions, retirements, deaths, desertions, time and attendance
  10. Compiling staff disposition and submitting this to the Human Resource Department on quarterly basis
  11. Preparing orientation programs for newly employed staff, those on industrial attachment and monitoring progress
  12. Attending to employee needs, queries and industrial relations issues in the department
  13. Monitoring and controlling expenditure of the department and forwarding departmental billing information to the revenue accountants
  14. Ensuring verification of accounting documents (payment vouchers, motor mileage log sheets, duty travel forms,medical center bills, NHIF certificate of contribution paid and third party payments) and forwarding to the Head of Medical Services for approval

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Mombasa
Area of work: Administrative, clerical
Seniority: Expert (non-managerial)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required skills: Reporting; Cost tracking, analysis; Document and archive management; Office administration, management; Office supplies management; Secretarial work; Equipment and tool maintenance
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

Kenya Ports Authority

Transportation, logistics, storageCompany size: 500-1000 people

Established in January 1978 under an Act of Parliament, KPA is mandated to manage and operate the Port of Mombasa and all scheduled seaports along Kenya’s coastline that include Lamu, Malindi, Kilifi, Mtwapa, Kiunga, Shimoni, Funzi and Vanga. In addition, the Authority manages Inland Waterways as well as Inland Container Depots at Embakasi, Eldoret and Kisumu.

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