The Kenya Association of Manufacturers (KAM) is a business membership organization representing over 750 leading manufacturing and value-add companies in Kenya. KAM seeks to competitively fill the position of HR and Administration Officer to run the day to day HR and Administrative operations of the Association.
Organize and maintain all HR records including but not limited to; employment files, appraisal records, training records, leave records;
Support the HR section in staff recruitment, orientation and placement processes;
Support effective administration of HR processes including but not limited to; contracts management, disciplinary processes, staff benefits and wellbeing programmes and health and safety initiatives;
Support the HR Manager in implementation and tracking of company policies;
Generate regular reports and presentations on HR metrics like turnover rates, employee returns, training reports, policy compliance, staff facilitations;
Assist HR Manager to respond to staff and supervisors on human resource and work-related matters;
Prepare minutes of staff meetings and periodic reports to track delivery of HR services and actions;
Maintain an updated employees database /employment status and any changes in staff personal details;
Facilitation of travel logistics including accommodations, transport and processing of expense requisitions and generate related utility reports for management use;
Support in coordinating staff engagement / motivation initiatives and welfare activities;
Assist in coordination of, and participate in cross-functional team activities as required;
Ensure availability of adequate /conducive amenities to support work delivery including but not limited to; washrooms, stationery, workstations, refreshments etc;
Ensure all licenses including business permit, workplace inspections, fire inspections, etc are renewed on time;
Coordinate office cleanliness and tidiness within the KAM stores, kitchenettes and entire work environment;
Support in management and maintenance of organization vehicles and related licenses;
Assign responsibilities, supervise and review performance of support staff as shall be assigned.
Coordinate management of incoming and outgoing company mails /letters and parcels;
Perform other HR support tasks as may be assigned by supervisor and /or the Chief Executive.
Required Qualifications and Person Specifications
Degree in Human Resources Management and a diploma in human resources management or a degree in business discipline and a higher diploma in human resources management qualification;
Master’s degree in relevant business field will be an added advantage;
At least three (3) years relevant work experience in a busy HR department and in a similar capacity;
Membership to HR professional body and preferably should be a registered HR practitioner;
Excellent knowledge of HR /Administration processes and best practices is critical;
Person of integrity and ability to maintain confidentiality;
Ability to multi-task and get assigned tasks done to a good conclusion;
Excellent planning, organizational skills and good reporting skills;
Experience and demonstrated ability to work in multi-cultural environment is desired;
Excellent problem solver, team player, optimistic, interpersonal and assertive communication skills;
Have good organizational skills, be a team player and possess keen attention to detail.
Required education: Bachelor's degree Required relevant work experience: 3 years Required languages: English (Spoken: fluent | Written: fluent)