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HR and Administration Officer

Salary rangeConfidential | Contract type: Permanent

You have 6 days left to apply for this job.

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Job Summary

The Kenya Association of Manufacturers (KAM) is a business membership organization representing over 750 leading manufacturing and value-add companies in Kenya. KAM seeks to competitively fill the position of HR and Administration Officer to run the day to day HR and Administrative operations of the Association.

Responsibilities

  • Organize and maintain all HR records including but not limited to; employment files, appraisal records, training records, leave records;
  • Support the HR section in staff recruitment, orientation and placement processes;
  • Support effective administration of HR processes including but not limited to; contracts management, disciplinary processes, staff benefits and wellbeing programmes and health and safety initiatives;
  • Support the HR Manager in implementation and tracking of company policies;
  • Generate regular reports and presentations on HR metrics like turnover rates, employee returns, training reports, policy compliance, staff facilitations;
  • Assist HR Manager to respond to staff and supervisors on human resource and work-related matters;
  • Prepare minutes of staff meetings and periodic reports to track delivery of HR services and actions;
  • Maintain an updated employees database /employment status and any changes in staff personal details;
  • Facilitation of travel logistics including accommodations, transport and processing of expense requisitions and generate related utility reports for management use;
  • Support in coordinating staff engagement / motivation initiatives and welfare
    activities;
  • Assist in coordination of, and participate in cross-functional team activities as required;
  • Ensure availability of adequate /conducive amenities to support work delivery including but not limited to; washrooms, stationery, workstations, refreshments etc;
  • Ensure all licenses including business permit, workplace inspections, fire inspections, etc are renewed on time;
  • Coordinate office cleanliness and tidiness within the KAM stores, kitchenettes and entire work environment;
  • Support in management and maintenance of organization vehicles and related licenses;
  • Assign responsibilities, supervise and review performance of support staff as shall be assigned.
  • Coordinate management of incoming and outgoing company mails /letters and parcels;
  • Perform other HR support tasks as may be assigned by supervisor and /or the Chief Executive.

Required Qualifications and Person Specifications
  1. Degree in Human Resources Management and a diploma in human resources management or a degree in business discipline and a higher diploma in human resources management qualification;
  2. Master’s degree in relevant business field will be an added advantage;
  3. At least three (3) years relevant work experience in a busy HR department and in a similar capacity;
  4. Membership to HR professional body and preferably should be a registered HR practitioner;
  5. Excellent knowledge of HR /Administration processes and best practices is critical;
  6. Person of integrity and ability to maintain confidentiality;
  7. Ability to multi-task and get assigned tasks done to a good conclusion;
  8. Excellent planning, organizational skills and good reporting skills;
  9. Experience and demonstrated ability to work in multi-cultural environment is desired;
  10. Excellent problem solver, team player, optimistic, interpersonal and assertive communication skills;
  11. Have good organizational skills, be a team player and possess keen attention to detail.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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