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International Rescue Committee   |   Uganda   |   Log in or register to see the closing date

Human Resource & Admin Officer

  • Bachelor's degree
  • Human resources
  • Experienced (senior worker)
  • Full Time
  • Permanent
Click to apply

Job Summary

The Human Resource & Admin Officer supports the affairs related to the day to day running of the IRC Moroto Office and is key in providing support on HR/Admin functions. S/He will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management and staff benefits for Moroto staff.


How to apply
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here (https://www.dropbox.com/s/usla7epzpqipxdw/IRC%20Job%20Application%20Form.docx?dl=1), clearly indicating “Position Title” as the subject.


Responsibilities

Human Resources and Administration

Orientation of IRC staff
  • Under the guidance of the Senior HR/Admin Officer, participate in recruitment process for local recruitments as required and ensure HR recruitment policies and procedures are consistently followed
  • Work in close coordination with the Health Team Leader, facilitate the integration/transition processes to assure new and transferred staff to Moroto received required information for their integration.
  • Ensure all new staff receives IRC Way orientation and related documentation.

Compensation and Benefits
  • Assist in responding to employee inquiries regarding salary and benefit
  • Act as focal point to receive staff concerns about their compensation and benefits.
  • Provide timely feedback to Senior HR/Admin Officer about staff all staff concerns related to their compensation and benefits.
  • Assist in responding to employee inquiries regarding salary and benefit.

Employee Relations:
  • Facilitate and providing guidance for resolving minor employee relations issues in the field office
  • Ensure Health Team Leader is immediately informed about any employee relation issues occurring in the field.
  • Facilitate relationships between labor/social services and IRC staff.

Administration
  • Ensure staff timesheets are provided on time and send the Kampala office systematically
  • Ensure staffs are taking their leave in accordance to IRC regulations.
  • Ensure staff information is shared with Senior HR/Admin Officer in Kampala on a regular basis.
  • Communicate any staff welfare concerns to the Health Team Leader on a quick basis.
  • Ensure Office are cleaned on a regular basis.
  • Ensure Office supplies are available at any time
  • Ensure staff tea and water is available at the Office all time.
  • Responsible for verifying all Office supplies delivered to Office by Suppliers.
  • Ensures Office Utilities are maintained and ran as required for the welfare of the IRC staff.

Reporting
  • Submit regularly as required, information to Senior HR/Admin Officer for HR Metrics preparation
  • Submit regularly payroll information to the Senior HR/Admin Officer in Kampala
  • Update and submit regularly staff leave tracking
  • Submit weekly and monthly recruitment reports
  • Ensures coordination and monitoring of shared activities between HR, administration and Supply Chain in Moroto field office.
  • Maintain proper records for all correspondences
  • Ensure compliance of administrative policies and procedures with IRC standards and local law in Moroto field office.
  • Responsible for sharing minutes for all relevant official meetings held with in the Office.
  • Submits to the Health Team Leader weekly activity situation reports detailing works accomplished.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Uganda
Area of work: Human resources
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Employee guidelines and onboarding; Human resource and personnel development; Organize and manage recruitment campaigns; Reporting; Office administration, management; Compensation and benefits; Employee relations and consultations
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

International Rescue Committee

Non-profit, social work

The International Rescue Committee responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.


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