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Save the Children (Kenya)   |   Nairobi, Kenya   |   Log in or register to see the closing date

Human Resource & Administration Manager

  • Bachelor's degree
  • Human resources
  • Manager (team leader)
  • Full Time
  • Temporary
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Job Summary

Under the direction of the Director of Human Resources, Administration and IT, support the HR Director in the development and implementation of key people management strategies; build organisational capability in support of business needs; and provide high-level operational support to managers and staff. The HR&A Manager will also oversee administrative functions for the Nairobi office, maintenance of the office, compound, coordinate accommodation, workshops in Nairobi, international travel, and other administrative arrangements.


Responsibilities

Human Resource
  1. Proactively support the wider organisational agenda, including implementation of global HR projects and initiatives including the HRIS system, Diversity & Inclusion Policy for staff.
  2. Develop people management capability through active partnership with all line managers in identifying training needs and designing appropriate training and capacity building initiatives.
  3. Support the Director for HR, Admin and IT (HRD) to develop and motivate Nairobi and field based HR staff to provide a first –rate transactional HR service to clients, particularly on recruitment, payroll, leave entitlements and routine employment matters.
  4. Contribute to the development and review of HR policies, procedures, guidelines and business processes, to ensure that everything we do is efficient, cost effective and legally compliant.
  5. Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children in accordance with our Code of Conduct and Child Safeguarding Policy.
  6. Manage performance of direct reports in line with the Develop to Perform approach.
LEARNING AND DEVELOPMENT
  1. Partner with line managers to identify training and development needs within the organisation through a gap analysis of strategy and the current skills set, job analysis, performance appraisal, and regular consultation with the HRD;
  2. Lead in the development of an annual L&D Plan for the Country Office to address L&D needs as identified in performance conversations;
  3. Design and deliver quality training programmes in consultation with the cross functional team as guided by the staff L&D Plan and SCI “How to” Guides;
  4. Track and report on the Learning and Development budget.
  5. Work with HR team and line managers to track, evaluate and report on training outcomes.
  6. Support line managers and trainers actively addressing learning gaps by solve specific training problems, through coaching (on a one-to-one basis) or in groups;
  7. Keeping up to date with developments in training through networking with the Learning and Development focal persons in the region, reading relevant journals, going to meetings and attending relevant courses;
  8. Promote E- learning in the Country Programme and ensure registration of candidates onto the platform.
  9. Researching new technologies and methodologies in workplace learning and presenting this research.
Child Safeguarding
  1. Support the HRD in monitoring the implementation of the child safeguarding(SC) policy, with an emphasizes on ensuring CS is embedded in all recruitment processes.
Administration
  1. Oversee office utilities to ensure efficient and cost effective systems are in place and are in compliance with SCI standard operating procedures.
  2. Manage administration unit staff to ensure effective management of office premises and facilities, general programme equipment, travel and accommodation and ensure these are secure and efficiently utilised.
  3. Review and all relevant contracts and leases before signature by relevant SMT member.
  4. Regular review of General Programme Equipment Register.
  5. As a member of the Occupational Health and Safety Committee, work with the committee to ensure implementation of the ToR for the Committee and compliance with Health and Safety regulations on safety of staff and assets.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Human resources
Seniority: Manager (team leader)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 7 years
Required skills: Research planning; Reporting; Budgeting, financial planning; Quality management; Training program planning; Performance monitoring and evaluation; Human resource and personnel development; Office administration, management
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

Save the Children (Kenya)

Non-profit, social work

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.


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