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Human Resource Assistant (Maternity Cover)

Plan International
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 3 days left to apply for this job.

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Job Summary

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the child sponsorship programme. Increasingly Plan International Kenya is changing its modality to work with and through local civil society partners as well as with government and in public-private partnerships.
With a global strategy in place, Plan International Kenya’s projects need to reflect this new ambition of supporting the rights of girls and equality for children to ensure that they lead, learn, decide and thrive. Our thematic area of focus will be on child protection, girls’ empowerment, child and maternal health, education, youth employment and economic opportunities as well as disaster risk management.


Updating staff records in the HRIS including incoming staff, movement and terminating.
  • Updating all staff leave records in the HRIS.
  • Filing employee documents for ease of retrieval

  • Ensure HR staff are well equipped with necessary resources for day to day running of the office
  • Organizing and coordinating all HR related meetings and taking minutes.
  • Facilitating processing staff identification  cards for new staff
  • Managing all incoming and outgoing HR mails as required.
  • Facilitating staff clearance process
  • Follow up on contract renewals from Line Manager
  • Receive request to recruit forms for Temporary  Staff and ensuring they are fully authorized.
  • Assist in sending approved vacancy announcements to Daily Newspapers, upload vacancies to websites and share them widely.
  • Supervise written tests in consultation with the HR Coordinator Recruitment.
  • Compile documents in respect of the selected candidates from the panelist and ensure complete acknowledgement (appended signatures) of interview notes. Support the HR Coordinator, Recruitment in preparing Recruitment packs
  • Support the HR Coordinator, Recruitment to conduct reference requests and background checks of successful candidates.
  • Support the HR Coordinator, Recruitment to conduct send out employee information pack to successful candidates.
  • Send out the Pre- employment checklist to successful candidates ensuring they provide relevant documentation prior to reporting date
Other duties as assigned from time to time.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 12 months
Required languages: English (Spoken: fluent | Written: fluent)
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Plan International / Custom location,

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