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Human Resource Assistant

Mercy Corps
Kampala, Uganda

Salary rangeConfidential | Contract type: Fixed term

You have 10 days left to apply for this job.

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Job Summary

The Human Resource Assistant is a position that will report directly to the Human Resource Coordinator. The HRA will work closely with Mercy Corps’ operations, finance teams, as well as program staffs to provide essential support to the Human Resource Function. The Human Resource Officer will be responsible for executing some daily routine Human Resource Tasks and ensure that these are being addressed in a timely and efficient manner.

Responsibilities

HUMAN RESOURCES
1. Serve under the direction of the Human Resource Coordinator to process and properly put on file all daily HR personnel information obtained and any HR correspondences in an efficient and timely manner;
2. Responsible for raising all field and head office service contracts as maybe requested.
3. Responsible for ensuring that all HR files and documentation of all staff is current and complete;
4. Responsible for raising all field and head office service contracts as maybe requested.
5. Provide technical analysis and support to management and planning process in relation to the budget
HR DATABASE.
1. Ensures to follow up with the Field Administration Officers on dispatched HR documents
RECRUITMENT
1. Make offers and support with placement, follow up on new field hires on how they are settling in.
2. Plan and implement the onboarding process for all staff.
POLICY AND COMPLIANCE
1. Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
PERFORMANCE MANAGEMENT
1. Support the probationary and annual performance evaluation process by providing adequate notice (2months) for the appraisal process to begin
2. Follow up on contracting, extensions, renewals for all staff, ensuring timely submission and sign off.
TEAM SUPPORT
1. Monthly support visits to the administration team upon requests.
2. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
3. Any other duties that may be assigned from time to time.
1. Other duties as assigned.
Finance & Compliance Management
1. Ensure compliance with donor and Mercy Corps regulations related to food security programming.
Security
1. Ensure compliance with security procedures and policies as determined by country leadership.
2. Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
1. As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
1. Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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