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Action Against Hunger   |   Uganda   |   Log in or register to see the closing date

Human Resource Officer (Kriyandongo)

  • Bachelor's degree
  • Human resources
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Action Against Hunger (AAH-USA) is an international humanitarian NGO. For over thirty years it has been implementing Food security and Livelihoods, Nutrition, Water and sanitation hygiene programs in the Lango, Acholi, West Nile and Karamoja Regions of Northern Uganda.


PURPOSE:
The Base Human Resource Officer will be responsible for human resources management, and ensure respect and proper implementation of staff regulations, rules and procedures at base level.

How to apply:
Interested applicants should send only a cover letter and a CV (Not more than 4 pages) with at least three referees and a daytime telephone contact by mail mentioning Base Human Resource Officer in the subject line. Attached documents should not be larger than 3 MB – any larger email will not be considered.


Responsibilities

Objective 1: Implementation of HR Regulations and Procedures:

  • Ensure implementation and respect of Action Against Hunger staff regulations at the base, make sure they are well understood plus ensuring that all grievances are first discussed with the Field/Deputy Coordinator, the staff’s direct supervisor and after reported to the HR Coordinator on time.
  • Monitor the implementation of the staff regulations, and other HR related policies and procedures and support to the Field based staff and managers on a wide range of polices.
  • Share and ensure that all staff at the base have read and fully understand the risk management policies, code of conduct, and whistle blower’s policy at the field.
  • Organize quarterly general staff meetings as per staff regulations with the staff representatives with Participation of Deputy Field Coordinator and share minutes with Field/Deputy Coordinator and HR coordinator.


Objective 2: Pay roll and administration of benefits at the Base

  • Prepare monthly salary database and share with the Human Resource Officer at Kampala for review and validation through Field/Deputy Coordinator for validation in conjunction with HR coordinator and Finance Coordinator
  • Prepare and remit and File PAYE, NSSF & LST in the specified periods ensuring that all statutory obligations are submitted in time as required by government.
  • Report and follow up staff accidents at the field office ensure that communication to the service provider is done in time and proper documentations including accident reports are submitted in time.
  • Prepare staff identity request forms with needed photos to facilitate the process of acquiring identity cards for staff at the field office.
  • Provide a complete list of staff and their dependents for medical coverage schemes. He/she must ensure that names of dependants for medical are supported with authentic documentations.
  • Update monthly HR cash forecast for all HR related activities at the base in consultations with the PMs and HR department Kampala and Field/Deputy Coordinator.

Objective 3: Documentation and Contract Management at the Base
  • Keep the database on staff updated: make sure all documents are in the local employees’ individual files and check that all files are complete.
  • Follow up of staff contracts & appraisals, in communication with Program Managers, Field/Deputy Coordinator and HR Coordinator.
  • Prepare employment contracts, job offers and send to Kampala all the documents for the employee’s personal file for validation.
  • Prepare end of contracts notifications for staff whose contracts are due to end at least one month before end of the contracts.
  • Follow up and update leave tracking tool for all staff at the Base ensuring that staff take leave in a manner which does not affect programme implementation.
  • Ensure Daily Staff Presence Tables are updated signed off on a monthly base and copies kept in a folder.

Objective 4: Support recruitment of staff
  • Organize the process of recruitment with the Field/Deputy Coordinator and Program Managers and participate in all interviews at the Field level, following Action Against Hunger procedures.
  • Download and pre-select all applications received for all positions to be recruited at field level applications and ensure that criteria as provided in the specifications are considered.
  • Plan and schedule interviews with the Hiring Managers for all positions to be recruited ta the field.
  • Compile and collect all interview documentations for each candidates ensuring that interview assessment forms are well filed and signed off by all panellist.
  • Draft all adverts for positions to be launched at field level ensuring participation of Assistant HR Coordinator and Hiring Manager in validating such adverts.
  • Conduct reference checks for all successful candidates for all positions interviewed at the filed.
  • Lead and scheduled induction for all new staff ensuing that the three-month onboarding period is well adhered too.

Objective 5: Training and Development
  • Coordinate all HR and other staff trainings to be done at the field ensuring attendance list for all trainings are signed and filed.
  • Follow up all training reports ensuring that training reports for Field level staff are shared with HR department in Kampala
  • Identify training needs for staff and plan to ensure that these training needs are well implemented through mentorship, coaching and experience sharing.

Objective 6: Supervision of Office Cleaner Staff
  • As a direct Supervisor of the Office cleaner, ensure that she has a valid job description, organize her work, annual leave and cross check /monitor Office purchases
  • Perform Evaluation for the Office Cleaner on time


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Uganda
Area of work: Human resources
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Labour/employment law; Human resource and personnel development; Organize and manage recruitment campaigns; Payroll; Talent management and planning; Employee relations and consultations
Required languages: English (Spoken: fluent | Written: fluent)

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