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Legal Assistant

Salary rangeConfidential | Contract type: Permanent

You have 7 days left to apply for this job.

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Job Summary

Responsible for providing office administration support services in the Legal Affairs Division.
Education and knowledge
  • Bachelors degree in a business related field;
  • Diploma in Law (Paralegal studies)
  • Proficiency in ICT
Experience
  • At least 2 years’ providing administrative support in a busy environment;
  • Administration and customer service experience; and
  • Experience in events planning and management
Skills
  • Strong communication and public relations skills;
  • Strong organization and inter personal skills; and
  • Planning and coordinating skills.

Responsibilities

Administrative Support
  • Prepare notes, draft correspondences, type letters and reports including document binding in accordance with agreed instructions
  • Drafting preliminary legal documents and liaising with the external lawyers
  • Attend to cases in the court registry
  • Reserve, sort, record, and distribute office mail, correspondence and documents to appropriate officials
  • Schedule appointments and requests for meetings, synchronise and update appointments
  • Locate and attach appropriate files to correspondence or queries as well as organise filing and retrieval systems
  • Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
  • Organise meetings and conferences and accurately record the proceedings of various deliberations
  • Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department andother members of staff on specific deadlines and problems
  • Format board papers before they are uploaded on the e-board software
  • Offer logistical support for Board meetings/Workshop/Training Preparations
Customer Relations
  • Respond to office telephone enquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls
  • Receive official visitors and walk in customers by ascertaining the nature of business and directing them accordingly
  • Maintain effective communication channels with other departments, external organizations and individuals

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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