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Insight Health Advisors (IHA)   |   Nairobi, Kenya   |   Log in or register to see the closing date

Office Receptionist

  • Diploma, Associate's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent

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Job Summary

The Office Receptionist will have responsibility for receiving visitors, incoming mails,dispatching outgoing mails, receiving telephone calls and linking them to appropriateofficers, safe keeping of records of activities associated with the project andmaintaining the petty cash. The holder of the position reports to Administration andFinance Manager.

Interested candidates should e-mail a 1-page personal statement with an updated CV. Candidates should quote the position and reference number of the job they are applying for in the subject header of the forwarding email otherwise their applications will not be considered.


Responsibilities

Main Tasks

  1. Preparing official project documents.
  2. Receiving visitors, ascertain the nature of their business and relaying
  3. information to the officer or person concerned appropriately.
  4. Maintaining diaries of appointments, meetings, occasions, official travelling
  5. and other schedule of activities for the project.
  6. Handling incoming and outgoing telephone calls to appropriate destinations.
  7. Handling incoming and outgoing office communication and ensure
  8. documentation and files are in order.
  9. Storing small office equipment, supplies and accessories.
  10. Serve as the project cashier and undertake book keeping tasks for cash
  11. maintained in the office.
  12. Perform the monthly petty cash count under the supervision of the
  13. administration and finance manager.
  14. Preparing for the Administration and Finance Manager a requisition for office
  15. supplies.
  16. Supervising general office services and cleanliness.
Additional tasks
  1. Support the Administration and Finance Manager with managing the content on the project website through the content management system.
  2. Performing any other related duties as may be assigned by his/her line superior from time to time.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 3 years
Required skills: Answering telephones and call management; Billing; Document and archive management; Office administration, management; Secretarial work; Office reception
Required languages: English (Spoken: fluent | Written: fluent)

Insight Health Advisors (IHA)

Health care, medicalCompany size: 10-20 people

Insight Health Advisors (IHA), headquartered in Kenya, is a health systems management firm working in various Sub-Saharan African countries. The primary goal of IHA is to increase access to quality healthcare services and products and hence contribute to achieving universal health coverage. We deploy innovative interventions at the health system level that catalyse change and improve the efficiency and effectiveness of a health system in delivering care.