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Personal Assistant

Salary rangeConfidential | Contract type: Permanent

You have 19 days left to apply for this job.

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Job Summary

To hire a competent and well organized personal assistant to provide high-level support to the Executive Director.

Qualification and Experience
1. Degree in business administration, social sciences , secretariat studies, or related field
2. 3- 5 years’ experience in Personal Assistant Position.
3. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and other computer packages.
4. Good organizational and time management skills
5. Excellent oral and written communication
6. Good interpersonal skills
7. Attention to details with the ability to maintain high level of accuracy

Responsibilities

1. Managing an active calendar of meetings and appointments for the Executive Director.
2. Manage Director’s travel arrangements (including visas / accommodation)
3. Follow up for prompt feedback on issues/concerns addressed to the ED from all incoming emails / phone calls.
4. Conduct research and follow up on matters/issues as instructed by the executive director.
5. Follow up with the HODs on tasks and deadlines as per director’s instructions and maintain the timeline on expected deliverables tasks.
6. Accompany the ED for meetings and takes notes during the discussions and keep all company information confidential
7. Ensure that all the Executive  Directors expenses are taken care of and up to date
8. Compile and prepare reports, presentation and correspondence for the ED.
9. Organize meetings and ensure that the director is well prepared for those meetings by preparing agendas, pre-meeting briefings e.t.c
10. Ensures directors office is well arranged and clean at all times
11. Keep track/records of all ongoing executive projects and timelines of accomplishment.
12. Schedule meetings, arrange conference rooms and Inform managers about any cancelations.
13. Controlling access to the director’s office and welcoming visitors to the director’s office

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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