Guest vertical phone smallest
Why Fuzu? Join Fuzu to accelerate your professional growth, meet like-minded people and learn from the best.
Get Started

Personal Assistant to Defence Advisor

Salary rangeConfidential | Contract type

You have 6 days left to apply for this job.

Share this job

Job Summary

To provide Administrative support to the Defence Adviser and the wider Defence Section. The job combines standard secretarial support and diary management as well as general budget management. Facilitating travel in the region, basic IT support as well as organising events on behalf of the Defence Section.

Responsibilities

  • Provide support to the Defence Adviser (Brigadier) and Military Adviser (Lieutenant Colonel);
  • Monitoring incoming emails and despatch as required, assisting the Staff Assistant with incoming and outgoing mail;
  • Booking appointments on behalf of the Defence Adviser and running his diary, coordinating with the High Commissioner’s office and other PAs to ensure accuracy;
  • Arranging all travel and meeting requirements for the DA/MA and incoming visitors to countries for which they have responsibilities;
  • Providing social secretarial duties, writing invitation cards, place cards, menus and compiling guest lists, maintaining contact lists, arranging caterers etc;
  • Carrying out office filing and maintenance of the filing system and the ordering and managing of stationery and other office supplies as directed by the Staff Assistant;
  • Liaison with Kenyan Ministry of Defence (KMOD), Ministry of Foreign Affairs and other ministries as required;
  • Obtaining Diplomatic Flight Clearances for all RAF flights and Royal Naval Ships entering countries for which the Defence Adviser has responsibilities in the absence of the Staff Assistant;
  • Assistance with UK visas for Senior Military Personnel from countries for which the Defence Adviser has responsibilities;
  • Facilitating attendance on UK courses for military personnel from countries for which the Defence Adviser has responsibilities;
  • Provide assistance for UK VIP’s visiting Kenya including visit programs;
  • Support to BHC social events including production of invites and menus etc;
  • Assistance in the management of the Defence Adviser’s residence, specifically act as the point of contact between the residence and the BHC management section and other agencies involved in its upkeep;
  • Liaison with Kenyan, Tanzania and Seychellois Armed Forces including production and tracking of Notes Verbales and following up on responses;
  • Ensuring Defence Section driver is fully briefed on schedules;
  • Managing the office refreshment fund and producing refreshments for principals and visitors, keeping refreshment area, crockery and equipment clean and tidy;
  • Providing cover for the Staff Assistant during absences;
  • Providing cover for the Personal Assistant to the High Commissioner during absences;
  • Undertaking other duties detailed by the Defence Adviser or Staff Assistant.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
Share this job

Other Jobs at British High Commission Nairobi

Mailroom Messenger (43/19 NR)
British High Commission Nairobi / Nairobi
Driver (S1) (44/19 NR)
British High Commission Nairobi / Nairobi
Human Resources Officer
British High Commission Nairobi / Nairobi

Similar Jobs

Fellow - Legal
Nairobi / saner.gy
Research Officer
Nairobi / Office of the Director of Public Prosecutions (ODPP)
Officer I
Nairobi / Office of the Director of Public Prosecutions (ODPP)
Prosecution Counsel
Nairobi / Office of the Director of Public Prosecutions (ODPP)
Legal Assistant-REF. KTB/HR 008/2019
Nairobi / Kenya Tourism Board
Improve your chances with Fuzu