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Personal Assistant to the Director

FSI Capital
Nairobi, Kenya

Salary range: KSh75,000 - KSh125,000 | Contract type: Permanent

You have 16 days left to apply for this job.

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Job Summary

Personal Assistant Qualifications;
• Must have a Bachelor’s degree in Accounting or Economics.
• A postgraduate degree (MBA) will be an added advantage.
• Minimum Three (3) years’ experience in a similar position in a busy environment.
• Excellent planning and organizing skills.
• A pleasant personality with positive attitude.
• Outstanding communication skills.
• Discreet, confidential and with high level of integrity.
• Demonstrated ability to work and deliver effectively under pressure.
• Mature and able to work effectively with teams.

Responsibilities

• Manage the Director’s diary, assessing the priority of appointments.
• Communicate and handle incoming and outgoing communications on behalf of the Director
• Greet visitors graciously and in a professional manner, create a good personal image through a neat, professional appearance and a positive, cheerful attitude.
• Research and information gathering – writing a report on researched and gathered information.
• Minute taking and distribution of any important communication to members of staffs.
• Manage travel arrangements for the Director whenever undertaking business trip (including visas/accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director /or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing as well as Maintain records of Companys’ documents.
• Screen calls, inquiries and requests, and deal with them when appropriate
• Assist the Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Handle enquiries and complaints, brief the Chief Executive Officer of sticky and unresolved issues requiring prompt decision-making to ensure customer satisfaction
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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