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Personal Assistant to the Director

FSI Capital
Nairobi, Kenya

Salary range: KSh75,000 - KSh125,000 | Contract type: Permanent

You have 10 days left to apply for this job.

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Job Summary

Qualifications;
  • Must have a Bachelor’s degree in Accounting
    or Economics and/or Marketing
  • A postgraduate degree (MBA) will be an
    added advantage.
  • Minimum Three (3) years’ experience in a similar position in a busy
    environment.
  • Excellent planning and organizing skills.
  • A pleasant personality with positive attitude.
  • Outstanding communication skills.
  • Discreet, confidential and with high level of integrity.
  • Demonstrated ability to work and deliver effectively under
    pressure.
  • Mature and able to work effectively with teams.


Responsibilities

Job Description
  • Manage the Director’s diary, assessing the priority of appointments.
  • Communicate and handle incoming and outgoing communications on
    behalf of the Director
  • Greet visitors graciously and in a professional manner, create a
    good personal image through a neat, professional appearance and a
    positive, cheerful attitude.
  • Research and information gathering – writing a report on researched
    and gathered information.
  • Minute taking and distribution of any important communication to
    members of staffs.
  • Manage travel arrangements for the Director whenever undertaking business trip (including
    visas/accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt
    with by the Director /or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing as well as
    Maintain records of Companys’
    documents.
  • Screen calls, inquiries and requests, and deal with them when
    appropriate
  • Assist the Director in researching and following up with action on matters which fall
    within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for
    the Director.
  • Handle enquiries and complaints, brief the Chief Executive
    Officer of sticky and unresolved issues requiring prompt decision-making
    to ensure customer satisfaction
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas,
    pre-meeting briefings and meeting papers.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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