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Procurement and Finance Assistant: CPS Programme

Nairobi, Kenya

Salary rangeConfidential | Contract type: Fixed term

You have 2 days left to apply for this job.

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Job Summary

A. Background
The GIZ Civil Peace Service is a peace building and conflict management programme. The
post-election violence 2007/2008 constituted the engagement of the German Civil Peace Service (CPS) in Kenya. Since 2009, GIZ deploys international and national Peace Building Advisors to strengthen the capacities of non-government and governmental organizations in the field of conflict sensitivity and non-violent conflict transformation. The programme is currently supporting about 10 governmental and civil-society organisations.
The Programme concepts for transforming conflicts are dialogue processes, mental health and
psycho-social support as well as peace journalism, hate speech monitoring and the support of alternative dispute mechanisms. GIZ-CPS works with inclusive and participatory approaches.
B. Responsibilities
The Procurement and Finance Assistant is responsible for supporting the Admin and Finance component in:

  • Preparing accounting documents
  • Procurement of goods and services
  • Handling programme inventory


The Administrative and Finance Assistant is expected to carry out the following duties;
  • Engage suppliers and procure items/ and services in line with GIZ - rules and regulations.
  • Prepare accounting documents and verify correctness before payments are processed.
  • Assist in preparing documents required for processing of Local Subsidy Contracts (LSCs) at Country Office.
  • Support in reviewing budgets submitted for various activities by Partner Organizations and Programme Staff.
  • Assist in establishing and maintaining project documentation and filing system.
  • Support in booking of transport and accommodation etc. in relation to travel arrangements.
  • Assist in preparing, updating and maintaining an inventory of all project assets.
  • Support in preparing logistic and administrative stuff for holding the project workshops,
    meetings, and events, …etc.
  • Perform any other task as may be assigned by the Programme Administrator(s).
B. Required qualifications, competences and experience
  • Experience carrying out similar duties (GIZ experience is an added advantage).
  • 6 months – 2 yrs. Administrative and Accounting background or experience
  • Good administration and interpersonal skills.
  • Hard working, detailed oriented, and able to manage multi-task effectively.
  • Good communication, and facilitation skills.
  • Ability to work effectively under pressure.
  • Good experience in using computer facilities required for developing the work as
  • Outlook, Microsoft Office Word, Excel, Power Point ...etc;
C. Time and Period of Assignment

The expected period of assignment is from 1st October 2020 – 31st December 2021, with a possibility of extension.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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