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Procurement Assistant

Salary rangeConfidential | Contract type: Permanent

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Job Summary

To ensure coordination of all activities of the Procurement and Disposal Unit to be within deadlines.
Academic Qualifications
i. Honours Bachelor’s Degree (Second Class Upper and above) in Procurement and logistics/supply chain management, Administration, Accounting or closely related field from a recognized institution.
ii. Professional qualification and /or a master’s degree in related field is an added advantage.

Responsibilities

1. Carry out market research for price ranges on all common user items and developing a database.
2. Compile procurement needs from the various units.
3. Obtain supplier quotations for various goods and services and preparing purchase orders.
4. Send, receive and record correspondences of the Procurement and Disposal unit.
5. Compare supplier bills with purchase orders to verify accuracy before sending them for payment.
6. Review procurement requisitions for accuracy in the requirements and technical specifications.
7. Assist in preparing bid documents, bid evaluation documents and arranging bid opening meetings.
8. Coordinate the efficient running of the day-to-day work of the Procurement and Disposal Unit.
9. Prepare procurement status reports.
10.Keeping track of procurement requisitions, contracts, purchase orders, deliveries and inform the relevant parties about the status.
11.Manage record keeping of the unit such as procurement files, reports and pricelists.
12.Receive and attend to inquiries from bidders or suppliers about the status of the procurement process.
13.Assist in the development of appropriate procurement and disposal systems, procedures and guidelines.
14.Assist user departments/units to prepare terms of reference and technical specifications for goods, services and works.
15.Liaise with suppliers and other stakeholders to ensure timely delivery of goods and services.
16.Assist in preparing replies to audit queries pertaining to procurement function.
17.Perform any other duty as may be assigned by the supervisor

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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