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Procurement Coordinator ( Officer )

Sunculture
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Does this sound like you?
  • Professional certification in a related area such as business/ economics, logistics, supply chain management, or purchasing
  • At least 2 years experience in a similar position.
  • Experience in vetting suppliers prior to on-boarding
  • Good knowledge of the procurement process, procedures and the ability to track and advise on changes to relevant legislation
  • Multitasking skills, including the ability to handle various inquiries
  • Keen on operational excellence and process improvements to achieve efficiency and effectiveness.
  • Able to work in a dynamic environment with immense pressure
  • Comfortable with ambiguity and able to plan, be organized, and meet deadlines
  • Proactive, collaborative, organized, curious, problem solver with a “can-do” attitude

Responsibilities

About the role
Under the management of the Supply Chain Head, the Procurement Officer ( Coordinator )  will manage all procurement and supply chain functions at SunCulture in accordance with the company policies and procedures.
Roles And Responsibilities
  • Receive and process requisitions from different user departments including confirmation of budget approvals.
  • Sourcing and Pre-qualification of suppliers and ensuring SunCulture has a lean supplier base.
  • Preparing plans for the purchase of equipment, services, and office supplies with reduced risk and ensure the security of supply.
  • Following and enforcing the company's procurement policies and procedures in line with PPA.
  • Establish and manage all vendor relations
  • Represent the interests of the company in all supplier negotiations, ensure the company gets the best deals that project the best value for money, set up, and manage supplier contracts.
  • Manage the process of supplier evaluation, cost analysis, and selection
  • Work with finance to process purchase orders.
  • Ensure all procurement transactions are properly documented and records filed
  • Receiving commodities and processing invoices through the finance department.
  • Expediting orders and ensuring goods are delivered on time with the right quality.
  • Creating a process around procurement across all departments in the organization, in conjunction with Finance and Operations.
  • Conduct value chain and total cost analysis on various sourcing options (eg. local vs. International, centralized vs. Decentralised) on high-value purchases, from time to time, and advise the management on the best sourcing strategy to adopt.
  • Conduct market surveys regularly to ensure the company is getting supplies at the most competitive rates and the goods supplied comply with industry standards.
  • Developing a procurement plan for the organization and managing implementation.
  • Monitor the consumption of goods and services at the organization and make proposals to the head of operations on possible cost management options.
  • Any other  duties and responsibilities as may be assigned by the line manager

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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