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Procurement Manager

Coninx Industries Ltd
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 1 days left to apply for this job.

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Job Summary

Co-ordinate with local/international suppliers to ensure on time, in full and error free of materials of best quality at reasonable prices following all the process and procedures of ISO
Minimum Requirements
  • Minimum Bachelor’s Degree in Procurement & Logistics or Bachelor’s Degree in Business administration and a post graduate Diploma in Procurement would be an added advantage
Relevant Previous Experience:
  • Worked for at least 5 years of experience in Procurement and Warehouse Management in a supervisory capacity in a manufacturing set up
  • Should have handled imports
  • Worked on any ERP Accounting Software
  • Knowledge on ISO processes and Kaizen would be preferred
Business Understanding: Should understand,
  • Manufacturing set up and how it works
  • RE-order levels of Inventory, Maximum Order Level, Stock holding costs, Lead times etc
  • Optimal Inventory Control and Utilization with Total Quality Management tools.
  • Processes and procedures related to sourcing, preparing and analyzing supplier profiles, logistics for procurement
Functional Skills
  • Trained in ERP to analyze consumption reports
  • Reconciliation of the raw material physical stock with SAP stocks and same for finished goods
  • Inventory Management-inventory turnover level, reorder level, EOQ, financial impact of stock holding.
  • Ability to monitor and minimize the holding costs
  • Stock Take as per the ISO and Kaizen processes
  • TQM tools for continuous improvement
  • Understanding of logistics and supply chain systems and processes
  • Knowledge of sourcing and procurement techniques
Generic Skills:
  • Understand numbers and analyze them
  • Proficient with MS Office- Word and excel tools
  • Documentation
  • Time Management
Behavioural Skills
  • Planning & organization
  • Strict & positive aggression
  • Negotiation
  • High on Integrity
  • Supplier Management


  • Ensure the procurement budget is not exceeded, try and control and cut costs with bargains
  • Negotiate for the best deals on pricing while keeping all other parameters in mind- quality, quantity and lead times
  • Ensure OTIFEF is followed for all deliveries
  • Evaluate the suppliers on the supplier list and ensure any new supplier introduced to the company meets the ISO standards
  • Handle all local & International Purchasing, Importation documentation & procedures as per the process
  • To ensure compliance on ISO Requirements on ALL Purchasing(Local, outsourced services, Imports, etc).
  • To monitor supplier’s performance in line with KPIs, contractual obligation and service level agreement. Ensure the payments to the suppliers are done on time.
  • Receiving supplier’s invoices and checking on any invoice discrepancies.
  • Receive and inspect all incoming materials and reconcile with purchase orders. Check the documentation track damages and discrepancies on order received
  • Prepare MIS and reports on- imports, stock take, supplier evaluation, material consumption, stock level, purchase order analysis etc
Typical Tasks
  • Visit new suppliers to check on the premises, licenses, quality etc before getting them on the supplier list for the company
  • Conduct Purchase reconciliations, check on all documentation needed as per the ISO standards
  • Upon receiving Order Requisition, to do physical verification to counter check if the requested items have reached their Re-Order levels. Thereafter to initiate purchasing procedures.
  • To order materials of approved and acceptable quality in accurate quantities from the vetted suppliers to be delivered as per the timelines agreed following the ISO procedure.
  • Follow up with suppliers on shipments progress, documentation,etc.
  • Follow you up with the Clearing & Forwarding agents to ensure all procedures and paper work are in order for the receipt of goods
  • Prepare a comprehensive landed costing analysis of the raw materials
  • Follow up with the Kaizen and stores department to ensure Kanban implementation is done on all raw materials.
  • Follow up on internal customer complaints related to raw material.
  • Follow up with Quality department to ensure effective and timely
  • test runs on raw material have been done and analyzed.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Analyze Material Consumption Reports and advise the trends to the relevant departments & BOD. To highlight & bring to the attention to revise the Re-Order Levels & Maximum Stock Levels.
  • Informing the quality department of the new goods arrival and ascertaining the quality checks are satisfactory
  • To check and receive purchased materials forwarded by the receiving department and to arrange for the storage in appropriate places.
  • Analyze the MIS to monitor the usage of raw materials, assist in forecasting the need of ordering to ensure the stocks are replenished and ordered in time.
  • Attend the circle meetings to discuss the observations, issues faced and plan for the day

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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1 days left to apply

Coninx Industries Ltd

Nairobi, KE
500-1000 people

Coninx Industries Ltd is a private limited company established in Kenya in 1989. The company manufactures PVC Gutters, Pipe Fittings & Garden Hosepipes.

Benefits included

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