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Procurement & Order Processing Specialist

Schneider Electric
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Manage the Purchase Orders portfolio and customer expectation (MRP execution, shortage follow-up) and manage the needs on lead-time improvement/anticipation coming from CCC (customer care center), product management/marketing or sales/commercial teams.


  1. Review the MRP (Materials Requirement Planning) in a daily basis and process Purchase Orders with respective suppliers
  2. Follow-up of the Purchase Orders lead time commitment and the Service Level - including pro-actively follow up on shortages and pre-shortages (arrange drop-shipments, change in mode of shipment or change in vendor) to shorten lead times
  3. Correspondent for the Countries Customer Care Centers, Product Management teams or Sales teams in terms of lead-time anticipation and expediting. Contacting the International Distribution Centre (IDC) and OPC (Order Processing Centre) teams to improve delivery dates
  4. Active participation in the safety initiatives of the sites (Near Miss, BUBACK, I see/I do, safety walk)
  5. Be part and promote the safety culture to achieve the interdependent behaviours.
  6. Pilot the customers portfolio.
  7. Complete process since Order entering till order shipped. (EDI, delivery creation, shipment.)
  8. Pilot the logistics customer’s SIM.
  9. Monitor the drop shipments
  10. Prepare set of documents requested by customer (CO’s, Insurance Certificate, Invoices, etc)
  11. Archive and update in Navision Ensure information flow: Lead times, delays, availability stock, blockage at SO / Material level, shipping mode or any other request in logistics as shipping mode

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required skills: Order processing; Logistics planning and management; Customer relations; Supply and demand planning; Procurement; Purchasing; Stock and inventory management
Required languages: English (Spoken: fluent | Written: fluent)
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