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Programme and Monitoring Officer

Cowater International
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 9 days left to apply for this job.

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Job Summary

  • A Master's degree (or equivalent) in social science or a related field, preferably in development planning, conflict studies, agricultural sciences, economics or management.
  • Formal certification in development planning, monitoring and evaluation, and/or project management is considered an asset.\
Minimum Experience:
  • A minimum of five years of international experience in a field relevant to SPARC's priorities: agriculture, livelihoods, climate change, food security, poverty reduction, conflict, pastoralism, natural resource management, gender equality and women's empowerment, or economic development
  • Experience in monitoring and evaluation of large international donor funded programmes (preferably FCDO research programmes).


Specifically, the responsibilities and key expected results of the Programme and Monitoring Officer will include the following:  
Research Portfolio Management (60%)
  • Manage and oversee the SPARC research portfolio, maintaining the programme's pipeline of research projects and activities, ensuring the consistent application of SPARC procedures and policies.
  • Tracks and monitors the delivery of research outputs, ensuring that documentation is properly filed and catalogued. 
  • Coordinates, collects and centralises all information about programme interventions (i.e. research outputs, programme level performance indicators), assuring that relevant documentation is tracked and completed.
  • Coordinates linkages between SPARC researchers and research projects and FCDO, external partners, donors, and other governments to facilitate collaboration on joint activities, and ensure good working relationships.
  • Develops and manages sub-contracts and work orders with consortium partners and third parties for research interventions. This includes:
    • Development of Terms of Reference.
    • Monitoring progress and keeping track of and acting on contract milestones, and reporting deadlines.
    • Liaise with sub-contractors in relation to (technical and non-technical) contractual matters from contract signature to project close-out.
    • Ensuring sub-contractors comply with contractual requirements and outputs adhere to quality standards.
    • Troubleshoot and mediate conflicts as required.
  • Develops and implements team processes to ensure good workflow within the team, and makes recommendations about the content and operations to improve the work of the program.
  • Coordinate and mobilise research teams through regular meetings. This includes scheduling meetings and tracking action items afterwards.
  • Assist in organising and managing research competitions (grants) including setting guidelines, disseminating calls for proposals, identifying reviewers, and ensuring prompt review of incoming proposal.
  • Assist in the review of research outputs for quality assurance (engaging with the SPARC research team), negotiating revisions and/or additional requirements as required.
  • Support to the preparation and coordination of programme level documents such as (annual work plans, communications strategies, evaluation plans, project reports or briefings, reports to donors, reports of meetings) for the programme team, and in response to specific requests by FCDO.
Programme Monitoring and Evaluation (40%)
  • Support to the MEL Lead, ensuring ToRs and work orders are connected to SPARC aims and objectives, and the Logical Framework.
  • Support the day-to-day implementation of MEL activities as highlighted in the M&E Plan, Ensure effective partner-level collaboration and promote a culture of M&E for learning and adaptation.
  • Provide support to quarterly and annual monitoring and reporting in line with SPARC's reporting requirements to the FCDO. This includes the preparation of quarterly, mid-term, and annual reports.
  • Coordinates the implementation of monitoring and evaluation plans for the programme. This includes planning and managing project evaluations, and coordinating the preparation of project completion report.
  • Support the design of and manage all management systems for data collection and capture for tracking of outputs and LogFrame indicators.
  • Support researchers and partners in the use of the various M&E associated tools and instruments for data collection, and meeting requirements for monitoring, reporting and evaluation of research interventions.
  • Coordinate with the MEL Lead and PMU to ensure that key research/learning findings are effectively integrated/used for programme adaptation, learning and improvement.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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