Programme Assistant, G5

Education
High school diploma or equivalent is required.
Work Experience
A minimum of five years of work experience in programme or project administration, technical cooperation or related area is required.Experience in working with an ERP system is required
Experience in SAP/Umoja (specifically travel, requisitioning and budget) is desirable
Experience in working with a talent management system (e.g. Inspira) in the United Nations system or in an international organization is desirable.
Working experience in an international organization or the United Nations system is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Responsibilities
Within assigned authority, the incumbent will be responsible for the following duties:
•Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on various administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
•Assist in the coordination of programme/project planning and preparation work for the assigned portfolio under the Global Maritime Crime Programme; monitor status of programme/project proposals and receipt of relevant documentation for review and approval.
•Compile, summarize, and present basic information/data on specific programmes/ project and related topics or issues. Summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
•Review project documents especially cost plans/budgets for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
•Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
•Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
•Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops, handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
•Provide guidance/training to new/junior staff.
•Performs other work-related duties as assigned.