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Programme Assistant, G6

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 11 days left to apply for this job.

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Job Summary

his position is located in the Regional Office for Eastern Africa (ROEA) in Nairobi (Kenya), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Programme Assistant will work under the overall supervision of the UNODC Representative of ROEA and the direct supervision of the Crime Prevention and Criminal Justice Officer heading the Criminal Justice Programme in ROEA, and in close cooperation with the Programme Officer for the project.
For more information on UNODC, please visit the following website:


•Provide assistance in the coordination of programme/project planning and preparation of work for the components of the PLEAD Project.
•Serve as focal point for administrative coordination of programme/project implementation, activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment.
•Assist in organizing workshops, including the procurement of services, facilitating travel arrangements for participants and consultants.
•Provide assistance in the recruitment process and monitoring of contracts long- and short-term staff, as well as technical assistance personnel, as required for effective project/programme implementation. Organize and deliver trainings to newly recruited staff according to the office and staff needs.
•Draft correspondence and communications related to programme/project administration and implementation.
•Provide guidance and training to new/junior staff.
•Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
•Assist managers in the elaboration of resource requirements for programme/project budget
•Monitor expenditures and compare with approved budget; prepare adjustments as necessary.
•Ensure that the asset register is accurate and up to date.
•Review the asset register and make necessary adjustments as required.
•Carry out annual asset verification.
•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to the programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Prepare, maintain and update files (electronic and paper) and internal databases.
•Perform other work-related duties, as assigned.

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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