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Programme Assistant

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Eligibility criteriaMinimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Required degree level: Bachelor degree or equivalent

Education - Additional Comments:Bachelor Degree in Gender, International Development, International Relations, Community Development, Agriculture or related disciplines
Required experience: 36 Months
Experience remark:
  • A minimum of 3 years of relevant work experience at the community or national level in project management for development projects- implementation, coordination, monitoring and evaluation, donor reporting and capacity building;
  • Experience in the Climate Smart Agriculture and gender is an asset
  • Experience coordinating and liaising with government agencies and civil society
  • Ability to relocate to the counties
  • Computer Skills: Excellent computing and IT skills, with full competency of office software packages.
Language skills:
  • English(Mandatory), Level - Fluent
Area of expertise: Other development programme/project experience, Other agriculture related experience, Gender equality and the advancement of women


Description of taskUnder the overall guidance of the Team Leader-Women Economic Empowerment, the programme Assistants shall be responsible for; field level implementation of the project in the three counties of Kitui, Laikipia or West Pokot.
Programme Management Support:
  • Provide programme and administrative support to the CSA programme in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
  • Lead the implementation of field project activities in Kitui, Laikipia or West Pokot county as per the approved workplans.
  • Provide technical support in the implementation of Programme activities at county level;
  • Provide substantive inputs to the preparation of UN Women internal reports and KOICA narrative and financial donor reports
  • Review and monitor the submission of implementing partner financial and narrative reports
  • Provide support in monitoring and evaluation of the projects on reporting guidelines and procedures as per UN Women’s rules and regulations;
  • Undertake field visits to monitor performance of commitments by implementing partners and ensure programme objectives are being met;
Administrative Support to the CSA Project
  • Provide administration/procurement support to the project: organization of conferences, workshops, seminars, missions, budget the events;
  • Make travel arrangements as necessary including preparation of travel requisitions and claim.
  • Organize and coordinate filing of correspondence/documents and ensure up-to- date filing. Maintain both hard copies and electronic copies of the office records and reference files on various subjects.
  • Create and maintain appropriate folders for reference materials received electronically.
  • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
Technical and Advisory Support
  • Supervise closely, the KOICA implementing CSO’s activities.
  • Maintain relationships with county partners to support implementation of the climate-smart agriculture programme;
  • Identify opportunities for capacity building of partners and together with KCO, facilitate technical/ programming support and trainings including in M&E and Results Based Management, to partners, as needed
  • Provide technical assistance, mentoring, training and capacity development initiatives to partners at grassroots and county level.
Provide Substantive Inputs to Building Partnerships and Resource Mobilization Strategies
  • Forge strategic partnerships and maintain relationships with county partners to support implementation of the CSA project.
  • Lead UN Women’s participation in policy dialogues at county level, on issues related to the Gender Responsive Climate Smart Agriculture Programme as necessary;
  • Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
  • Participate in donor meetings and public information events, as delegated.
Provide substantive inputs to advocacy, knowledge building and communication efforts
  • Organize advocacy campaigns at county and grassroots level, events, trainings, workshops, and knowledge products;
  • Identify best practices and lessons learned to guide programme improvement and strategy planning;
  • Contribute to develop knowledge management strategies, products, and methodologies on the Gender Responsive Climate Smart Agriculture programme
  • Participate in KOICA donor meetings and public information events, as delegated

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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