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Farm Africa    |   Kampala, Uganda   |   Log in or register to see the closing date

Programme Manager - Uganda

  • Post-graduate education
  • Project, program management
  • Manager (team leader)
  • Full Time
  • Permanent
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Job Summary

Farm Africa has a rapidly growing project portfolio in Uganda, and is seeking an experienced Programme Manager to ensure excellence in project planning, delivery and reporting. The post-holder will lead the project delivery teams, and also manage donor and partner relationships, ensuring adherence to internal policies and contractual requirements at all times.


The post-holder will be based in Farm Africa’s Country office in Kampala, where they will report to the Country Director. In addition, they will be required to travel to field offices on a regular basis.

The Programme Manager (PM) is responsible for ensuring excellence in delivery of Farm Africa’s projects in Uganda in order to maximise impact and value for money at all times. The post holder will play a key role in supporting Project Coordinators (PCs) to develop annual budgets and activity plans, and deliver against them in line with donor contracts and Farm Africa’s internal financial policies and procedures. The PM will also be responsible for ensuring excellence in contract management and compliance across the project portfolio and managing the donor reporting process, as well as supporting project delivery teams with monitoring and evaluation.
The PM will provide leadership to the growing field teams, identifying and filling capacity gaps, challenging poor performance, and ensuring all programme staff are demonstrating Farm Africa’s values.

In addition to managing the delivery of existing projects, the PM will also be required to contribute to the design and development of new projects, helping to ensure that budgets and plans are realistic and conform to the bid requirements.
The post holder is a member of the country Senior Management Team (SMT) and will deputise for the CD when necessary.



To apply, please send a CV, salary history, and a two-page supporting statement detailing how you meet the person specification including ‘Programme Manager’ in the subject line.

Please DO NOT send additional documents such as certificates and references with your application. Successful candidates ONLY will be required to provide these documents during the referencing process.


Responsibilities

Operations

  • Support project teams to develop detailed activity plans and associated project milestones, and deliver against them in accordance with contractual requirements, including maintaining project spending in line with the budget projections.
  • Work with the project delivery teams and Farm Africa’s team of Technical Managers to ensure technical excellence in delivery of our projects
  • Work with the project delivery teams to embed Farm Africa’s approaches into their delivery plans, and ensure consistency in delivery in line with our approaches
  • Support the PCs and finance staff to develop timely, realistic and accurate project budgets, and monitor an report against these budgets in line with internal and donor requirements and guidelines.
  • Work with the Regional Programme Support Manager to facilitate rapid start-up of new projects, including supporting with recruitment, providing logistical and procurement support, supporting with partner management and contracting and organising inception and planning workshops.
  • Plan and supervise project exit/closure to ensure the highest standards of professionalism and administrative efficiency in line with donor and government requirements.
  • Support PCs and Project Accountants & Administrators to develop and implement monthly, quarterly and annual procurement plans.
  • Support the CD and Business Development team with conceptualising and designing new projects and developing funding proposals
  • Play an active role in the Farm Africa Uganda Senior Management Team (SMT)
  • Deputise for the CD as required

Stakeholder and Donor Management
  • Ensure the highest standard of project donor contract management and full donor compliance with regard to budgeting and financial management and reporting, including planning and quality assurance of reports against approved formats.
  • Build and maintain strong and effective relationships with donors at the local and operational levels. 
  • Prepare and pursue applications for approval of all project agreement from relevant government authority and ensure that projects are compliant with these agreements.
  • Represent Farm Africa to government, donors and other NGOs, etc. on programme matters.
  • Ensure the necessary assessments such as due diligence and partner risk analysis are completed.
  • Assist in the preparation of Partners Contracts and MoUs and monitor the progress of these, overseeing corrective action and capacity building support where necessary.
Monitoring, Evaluation and Learning
  • Plan and lead the quarterly reviews of projects, ensuring rigorous analysis, discussion and testing of progress, situation and plans in respect of activity implementation, budget utilization and finance, resourcing, etc. Ensure decisions are reflected in future plans and activities with appropriate follow-up.
  • Oversee the preparation and implementation of accurate, realistic and effective data collection plans for all projects in the Uganda portfolio.
  • Support and coach field teams to ensure ongoing use of data and related adaptation of projects within agreed project frameworks and contracts, identifying need for and arranging technical support as/when needed.
  • Ensure the highest standards in the planning, preparation and submission of impact measurement exercises including baselines, mid-term reviews and final evaluations, which should be both donor compliant and serve the knowledge agenda of Farm Africa.
  • Undertake regular visits to project offices and field activities for support, partner visits, monitoring etc.
Human Resources
  • Line manage PCs and PMs including ensuring they have clear work plans and objectives in place, regular consultations (at least weekly), quarterly reviews, and annual appraisals.
  • Lead recruitment of all senior project staff, and support project teams with managing the recruitment of more junior staff including preparation and review of job descriptions, interview questions and practical tests.
  • Lead and co-ordinate the planning, induction and training for all project staff, particularly Project Coordinators.
  • Ensure all project staff are equipped with the necessary skills, knowledge and tools required to perform their assigned tasks to a high standard.
  • Ensure appropriate levels of awareness and adherence to Farm Africa’s organisational policies, procedures and regulations by all project staff.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Kampala
Area of work: Project, program management
Seniority: Manager (team leader)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required skills: Project management; Budgeting, financial planning; Stakeholder communication; Project monitoring and evaluation (M&E); Human resource and personnel development; Operative management; Programme management
Required languages: English (Spoken: fluent | Written: fluent)

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Farm Africa

Agriculture, fishing, forestryCompany size: 100-500 people

Farm Africa focuses on transforming agriculture. We help farmers to increase their harvests, protect the environment and sell their produce in thriving markets. By providing support, training in effective farming methods and links to markets, we help to build more profitable farming businesses so that whole communities can lift themselves out of poverty.