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Project Manager-GIRL

Mercy Corps
Moroto, Uganda

Salary rangeConfidential | Contract type: Fixed term

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Job Summary

The Project Manager will provide leadership, management and strategic vision to the implementation of the GIRL program in Karamoja. The Project Manager is responsible for ensuring that the project meet targets and deliverables on-time and within budget, in compliance with donor and Mercy Corps rules and regulations. The Project Manager will provide oversight to all GIRL program officers while working closely with APOLOU Adolescents, Livelihoods, and Health Teams, District Implementation Team Leads, MEL, and Chief of Party to ensure that GIRL program is implemented to the highest standards possible with strong community engagement. S/he will coordinate closely with the MEL Leads at Mercy Corps to ensure appropriate MEL activities are planned, and supervise the management of MEL activities on the ground, ensuring that analysis of data coming from the ground feeds into the learning agenda for the programs, and ensures higher level impact for program beneficiaries. The Project Manager will work under Mercy Corps-led APOLOU Activity in Karamoja, Uganda and will coordinate implementation of the GIRL program. S/he will manage and enhance essential relationships with key stakeholders, including District Local Government officials, partners, and CSOs. Under the leadership of APOLOU Gender & Young People Advisor and the GIRL Program Director, s/he will also promote GIRL model and its approaches to peers and relevant bodies, and ensure effective communication and coordination between stakeholders and partners.

Responsibilities

Program Leadership & Management
• Oversight of all staff members on the project, coordinate and implement GIRL program activities across Apolou’s 5 districts in Karamoja (Amudat, Kaabong, Karenga, Kotido, and Moroto) in line with approved project proposal, budget and within the agreed time frames.
• Coordinate closely with GIRL Director and Technical team to ensure activities implemented in Uganda are contributing to global learning on MC adolescent girl approach
• Work with POs, to ensure the GIRL programming reflects Mercy Corps’ signature technical approaches, including meaningful youth engagement, resilience, and gender equality outcomes.
• Provide supervision, support and mentoring to POs to ensure that all GIRL program activities are being implemented as per the agreed work schedule;
• Foster a collaborative team atmosphere which engages and supports all team members;
Program Development, Implementation and Reporting
• Work closely with the GIRL Program Team and DITLs to review monthly budget versus actual financial management information to ensure that all program expenditure is on track and does not exceed approved budget variance limits;
• Ensure harmonization in program implementation approaches and harmonization of tools across MC Karamoja field offices;
• Ensure project deadlines, quality standards and targets are met
• Ensure compliance to all Mercy Corps, Donor and Government of Uganda policies, procedures and guidelines that relate to the implementation of the program with limited supervision.
• Develop all reports, both internal and external to the donor, with a high level of quality with limited need for revision, and that these are are submitted on time and to the highest possible standard;
• Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and participant accountability standards.
Partnership Management
• Establish, maintain and grow productive working relationships with Local Government officials and line departments, soliciting their participation in all activities where appropriate, in close coordination with other programs in the same operating areas.
• Ensure effective communication with implementing partners, ensure that they are implementing as per workplans and budget, and assist with troubleshooting any challenges they may encounter
• Review partner reports and provide feedback, and work closely with the sub-award team to ensure partners receive sufficient support to report financially.
Monitoring, Evaluation and Learning (MEL)
• Take a leadership role in working with MEL team to develop and revise the MEL system linked to indicators, and information management, ensuring that all essential program and organizational metrics are being adequately captured;
• Coordinate data gathering and management with project staff as per the monitoring plan for the project
• Make on-site field visits regularly to provide technical back stopping and/or design recommendations.
• Support in development of GIRL learning documents and facilitate the dissemination of promising practices and lessons learned with stakeholders.
• Ensure that program lessons learned are documented and shared for decision making;
• Foster and maintain proper conditions for learning within GIRL program team. Establish a safe environment for sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to challenges.
Representation and Coordination
• Represent MC at all relevant GIRL program coordination meetings at field and national levels to highlight the work of GIRL program and share evolving evidence to support the model;
• In coordination with the Gender & Youth, Adolescents, & Livelihoods Teams, and the Implementing partners, lead donor visits in project locations;
• Demonstrate flexibility, resilience and ability to maintain positive relationships and composure.
• Maintain high ethical standards and treat people with respect and dignity;
Team Management
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via performance reviews.
• Provide team members with information, tools and other resources to improve performance & reach objectives.
• In coordination with the G&Y Advisor, identify performance gaps and training opportunities for GIRL team
• Supervise and regularly coordinate with project staff and support departments to ensure smooth planning, preparation, implementation, and monitoring and evaluation of program activities.
• Provide leadership to a broad team of program and MEL staff ensuring synergy, sharing of best practices and resources.
Safety and Security
• Work closely with the country team’s security focal point to ensure that the program is contributing to and responding to safety and security plans and procedures;
• Ensure that the program is designed and implemented with a clear analysis and understanding of security management priorities;
• Ensure that GIRL program team members in all field offices strictly abide by security standards in each office location.
Organizational Learning
• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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