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Project Manager (Roster)

UNOPS
Kenya

Salary rangeConfidential | Contract type: Temporary

You have 10 days left to apply for this job.

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Job Summary

Education:
● Advanced University Degree in Civil/Structural Engineering or other relevant disciplines.
● University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Engineering design & Delivery of Civil Works, Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant disciplines, may be accepted in lieu of the advanced university degree.
● Master Degree in civil structural Engineering or other relevant disciplines – Preferred
Certification:
PRINCE2 Practitioner Certification is an asset
Work Experience:
● 5 years (or more based on academic credentials) of progressive experience in project development and management, with a focus on monitoring, reporting, development, and coordination in either public or private sector organizations.
● The project manager should possess previous progressive experience in managing and design of construction projects with knowledge of procurement processes.
● The Project Manager should have conducted, supervised, and managed Health & Safety, Social & Environmental (HSSE) issues and concerns, including its application as per the standards
● Previous work experience with the UNOPS or any of the United Nations agencies is preferred.
● Knowledge of UN/UNOPS rules and regulations is a distinct advantage.
Languages:
Full working knowledge of English and Arabic is required.

Responsibilities

1.         Project Delivery and Performance
●          Develop and maintain project plans
●          Implement approved project plans (including the establishment of milestones) within tolerances set by the Project Board
●          Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project’s life cycle.
●          Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
●          Liaise with any external suppliers or account managers
●          Authorize Work Packages and manage the design and delivery of civil works, including design reviews of in-house and or outsource designs.
●          Analyze structural designs and renovation works recommendations.
●          Liaise with design review teams and confirm obtaining design review certificates before procurement begins
●          Where necessary, Advise the Project Board, Country Manager, Hub Director and HOP of any deviations from the plan
●          Identify and manage risks so that maximum benefit to client and stakeholders is achieved
●          Manage and review product quality and ensure products are accepted
●          Monitor and evaluate the performance of in-house teams and service providers
●          Identify and report potential business opportunities for UNOPS to his/her supervisor
●          Identify and report threats to UNOPS internal business case to a supervisor
2.         Procedures
Follow the Project Management Cycle instructions and ensure all organizational policy is complied with (Organizational Directives and Administrative Instructions)
Prepare/adapt the following plans for approval by the Project Board:
I. Project Initiation Documentation;
II. Stage/Exception Plans and relevant Product Descriptions
●          Prepare the following reports:
                         i.         Highlight Reports
                       ii.         End-Stage Reports
                      iii.         Operational Closure Checklist
                      iv.         End Project Report
                       v.         Handover Report
●          Maintain the following:
        i. Electronic Blue File;
       ii. Procurement, HR and Finance files as required.
      iii. Design & Delivery documents/ files where required
●          Ensure all expenditures comply with UNOPS Financial Rules and Regulations (FRR).
●          Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
●          Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
●          Understand the unique structures of the UN and budget appropriately for personnel.
●          Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
●          Where the PM has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
3.         Monitoring and reporting
●          Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
●          Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
●          Maintain diaries and progress reports as required by the organization’s standard procedures.
●          Provide routine oversight and analysis of delivery data within the dashboard system.
●          Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span
4.         Stakeholder engagement
●          Reporting to the Program Manager/ Head of Programme (HOP), establish a solid working relationship with the project board (Executive, Senior Users, and Senior Suppliers), client and key stakeholders
●          Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
●          Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
●          Manage the information flows between the Project Board/Country Manager/Hub Director and the project
5.         Quality assurance
●          Work with internal stakeholders to ensure projects comply with audit requirements
●          Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
●          Coordinate quality reviews of project documents and deliverables
●          Provide quality control for management outputs (project documents, reports, etc.)
6.         Knowledge management and innovation
●          Participate in the relevant Communities of Practice
●          Actively interact with other PMs and the PM community to share case studies, lessons learned, and best practices on the Knowledge System.
●          Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
●          Complete lessons learned as per reporting format.
●          Incorporate lessons learned from others as per planning format.
7.         Personnel Management   
●          Lead and motivate the design and project delivery team.
●          Ensure that behavioral expectations of team members are established.
●          Ensure that performance reviews are conducted.
●          Identify outstanding staff and bring them to the attention of the Country Manager/Hub Director
●          Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
●            Select, recruit and train the team as required by the project plan.
●          Perform the Team Manager role, unless appointed to another person(s).
●          Perform Project Support role, unless appointed to another person or corporate/programme function.
●          Ensure safety and security for all personnel and comply with UNDSS standards.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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