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Property Management Assistant

Salary rangeConfidential | Contract type: Fixed term

You have 20 days left to apply for this job.

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Job Summary

Within the delegated authority, the Property Management Assistant is responsible for participation in various phases of the physical and electronical verification of assets within the mission. The Property Management Assistant assists the supervisor in efficient management, accountability of property control in accordance with UN Regulations and Rules, Manuals and relevant guidance.

Responsibilities

• Assists in receiving all deliveries of mission supplies;
• Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in specified condition;
• Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to the Commodity Managers, Procurement for immediate action;
• Assist in preparing items recommended for sale in lots;
• Conducts disposal action for items approved for destruction, cannibalization and direct disposal;
• Assists in maintaining accurate and auditable property records in electronic inventory management system for property control and accountability in line with the administrative instructions, guidelines, manuals and Standard Operating Procedures (SOPs);
• Updates all physical verification records and data entry in the Umoja system;
• Assists in the execution of contracts for the disposal of property and supplies including all types of waste material;
• Assists the supervisor in dealing with the Commodity Managers for preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
• Assists in preparation of statistical and trend analysis on United Nations properties;
• Performs other duties, as required.

Job Requirements

Required education: High, secondary school
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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