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Totally Sorted Limited   |   Nairobi, Kenya   |   Log in or register to see the closing date


  • Diploma, Associate's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

To man the reception, ensure clients are efficiently and effectively served and offer secretarial services to the Firm.


Roles and Responsibilities
1. Assess incoming documents and letters to confirm that all enclosures mentioned are attached. 2. Date stamp and record incoming documents and letters and ensure that they are directed to the correct Advocate or officer of the firm;
3. Record outgoing documents and letters and arrange for their delivery by courier post or email (whichever the sender has indicated).
4. Handle all email correspondence coming in to the info email.
5. Receive and welcome visitors and obtain name and nature of business.
6. Schedule and coordinate meetings to ensure no conflict of meeting rooms.
7. Type legal documents as drafted by Partners, Associates and Clerks.
8. Complete various forms as required by Partners Associates and Clerks.
9. Receive calls and direct them to the intended recipient.
10. Record messages and relay them to the intended recipient.
11. Place calls as instructed.
12. Keep records of calls placed and charges incurred, if any.
13. Perform any other duties as directed by the Managing Partner, Firm Manager or other duly authorised officers of the Firm.

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 3 years
Required skills: Reporting; Answering telephones and call management; Customer service; Office administration, management; Email correspondence; Meeting preparation; Customer comfort and safety; Office reception; Documentation and record keeping
Required languages: English (Spoken: fluent | Written: fluent)

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Totally Sorted Limited

Legal, accounting

Totally Sorted Limited is a legal practice management consultancy firm. We are a progressive and dynamic solutions-oriented firm that understands the business of managing law firms. We help law firms turn their visions into reality, by providing practical solutions to their daily operational challenges. Our goal is to see law firms operate more professionally, to harness greater value for their founders, partners, employees and, ultimately, their clients