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Records Management Officer

Salary rangeConfidential | Contract type: Permanent

You have 6 days left to apply for this job.

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Job Summary

REQUIRED QUALIFICATIONS
Education and knowledge
  • Bachelor’s Degree in a relevant field;
  • Diploma in Archives and Records Management; and
  • Knowledge of ICT
Experience
  • Five (5) years records management experience gained from reputable organizations;
  • Good experience in archiving and database management.
Skills
  • Good communication and reporting skills;
  • Good organization and interpersonal skills;
  • Good teamwork skills; and
  • Good supervisory skills
Competences
  • Professionalism;
  • Ethical and integrity; and
  • Ability to work under pressure, prioritize and multi-task

Responsibilities

Records Administration
Supervise the Authority’s Records Management Office, filing
  • systems, facilities, equipment and tools
  • Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records
  • Facilitate appropriate access to information
  • Guiding all staff in the management of their records and use of the Authority’s records management system
  • Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records
  • Ensure timely response to internal and/or external information enquiries
  • Manage the delivery and distribution of mail to all stakeholders.
Records Storage Management

  • Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy and procedures
  • Maintain, review and document records systems
  • Maintain records safety and access control measures
  • Supervise the digitization of the Authority’s records
  • Maintain file records using file index and file movement register
  • Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.
  • Develop mechanisms for leveraging on existing knowledge within the Authority
  • Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.
  • Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools
  • Supervise the Records Assistant

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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