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Regional Procurement Referent

Salary rangeConfidential | Contract type: Permanent

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Job Summary

As first line procurement support to the coordination offices in the countries of the East Africa region (6 countries: Kenya, Uganda, Malawi, DRC, South Sudan, CAR / 16,5 M€), the Regional Procurement Referent (RPR) monitors and evaluates the proper enforcement of the MSF local purchasing procedure through adequate awareness-raising measures, training and monitoring.
The RPR is responsible for supporting the definition of the procurement strategy of the missions, for the identification of possible purchasing synergies within the missions / sections / regional supply centres in Kenya, Uganda of his/her region, and - directly overseeing these purchases.

Responsibilities

  • Main responsibilities : Provides support to the logistics, supply and pharma coordinators of the missions, including: Promoting purchasing good practices as defined by the supply department and training and coaching the teams in the proper implementation of these practices.
  • Advising and coaching coordinators responsible for the supply chain in the construction of mission procurement strategies (analysis of the purchasing volume, prioritization, purchasing strategy for each commodity, localization etc.).
  • At the request of the coordination, providing direct support to field projects on specific high-stakes purchases.
  • Assessing the local purchasing situation, setting up a mid-term improvement plan, and coaching the teams in its implementation.
  • Advising the coordinators on the clarification of roles and responsibilities in the purchasing organization of their mission.

Taking part in the continuous training of the teams
  • At the request of the coordination, participating in the recruitment or the assessment of the technical level of the teams involved in the purchasing process and contributing to the design of a personalized training program or proposing specific training.
  • In close collaboration with the Operational Supply Referent, supporting supply on specific issues. However, the main focus/driver remains procurement
  • Regional visibility : Monitors, records and secures strategical and critical suppliers, and the suppliers in a position to fulfil the needs of various missions.
  • Builds regional/intersectional visibility on purchasing volumes, highlighting potential synergies, defining an adequate strategy that may lead to direct purchases.
  • May be mobilized for any emergency in the regional geographic location.
  • Analyses activity for all countries in the region at least once a year.
  • Prepares visit reports and yearly activity reports.
  • Collaborates with : Procurement Unit : Member of the Procurement Unit.
  • Managed by the Head of procurement unit, based in OCP Paris.
  • Regional Technical Coordinators : Keeps the records of validated sources of the region up to date, and shares this information regularly with the field.
  • Supports regional technical coordinators with market assessments.
  • Advises regional technical coordinators on the priorities based on the market assessments.
  • MSF buyers' network : Communicates with buyers for MSF Supply Centres for purchases that impact international suppliers
  • Builds and maintains regular contacts with other MSF teams involved in purchases within the region.
  • Supply Department : Refers to supply department referents any matter related to other supply topics (transportation, customs, stock)..
  • As a preferred intermediary between the supply department and the field, shares with the supply department all relevant information from the field linked to local purchase.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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