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Senior Administration Officer

Salary rangeConfidential | Contract type: Permanent

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Job Summary

This position isresponsible for the coordination and provision of support to ensure smooth operation and administrative functions in the office an executive office
Qualificationsi. Bachelor’s degree in Administration, Sociology, Law and any other related field from a recognized institution
ii. Certificate in management course lasting not less than four (4) weeks from a recognized
institution
iii. Five (5 years) of service, or similar experience in a comparable position from a reputable organization

Responsibilities

i. Assist in ensuring proper and diligent implementation of relevant Commission
Resolutions
ii. Assist in overseeing day to day administration and management of the affairs in the
Commission
iii. Provision of comprehensive secretarial and administration service across a range of work
iv. Develop, maintain and review administration systems to achieve maximum efficiency in the
Commission.
v. Maintain and organize the diaries, filing system and all other relevant areas as necessary.
vi. Coordinate the preparation of annual work plans, programmes and set performance
targets
vii. Support the Commission in projects, proposals, bids, etc. through research,
consultation and team- management
viii. Draft speeches, articles, briefings, and project proposals as requested
ix. Professionally represent the Commission at sector networking events
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x. Facilitate meetings; schedule debriefing meetings so as follow up and ensure
actions are implemented.
xi. Respond to stakeholder queries in a timely and professional manner, both orally and in
writing.
xii. Co-ordinate travel arrangements
xiii. Assist in the compilation of Commission papers and ensure they are sent in good time for
meetings, circulate reports, minutes and agendas for Sub-committee meetings and liaise
with the Commissioner on various matters as required.
xiv. Receive enquiries and provide effective referral service to relevant units of the Commission
xv. To maintain and continuously keep up to date all mailing lists and effectively
manage and update of all relevant databases.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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