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Senior Advisor, Regional Director’s Office

Salary rangeConfidential | Contract type: Permanent

You have 9 days left to apply for this job.

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Job Summary

▪ To act as key liaison between the Regional Director, the Heads of Departments (HoDs); IPPFAR governance Members, IPPFAR ACEMAAR EXCO members and external stakeholders to ensure cohesion
▪ To ensure effective decision-making and implementation by IPPFARO SMT
▪ To ensure effective resolution of internal complaints. To oversee the functioning of the Regional Director’s office
▪ To advise the Regional Director in management, change management, organizational development strategic communications
▪ To ensure the planning, budgeting and implementation of the Regional Director’s office work plan.

Responsibilities


  • Ensure effective coordination and organisation of IPPFAR Statutory Meetings (Regional and your forum, EXCO, Youth Forum, Audit Committee)
  • Ensure effective coordination and implementation of resolutions and decisions of IPPFAR Statutory Meetings
  • Liaise, on behalf of the RD, with IPPFAR Volunteers (Regional Executive Committee and Regional forum Members)
  • Ensure Implementation IPPF Policies and Procedures and the constitution IPPFAR across the Region
  • Coordinate the effective implementation of the IPPF Africa Regional Recognition Awards System for Outstanding Contributions in SRHR
  • Coordinate capacity building programmes for members of IPPF Africa Regional Council, EXCO, Youth Forum and Audit Committee.
  • Regional Director’s Office
  • Ensure that policy and strategy across the Region supports IPPF’s new Strategic Framework and is consistent
  • Ensure that the Annual Programme Budget is aligned with the Strategic Framework and Implementation Plan and implemented
  • In collaboration with the Communications Unit, ensure effective communications and information flow all levels of the Region and provides advise to the regional director in strategic communications
  • Support the move towards the implementation of the concept of One Secretariat
  • Provide the RD with the support needed to get an issue onto the political agenda, e.g. research or liaising with key individuals or groups
  • Ensure that the RD is kept up to-date on internal, external and other developments that could impact strategic decisions
  • Manage resolution of complaints of IPPFARO staff
  • Draft communications for the RD (and/or oversee the production of communications from the RD’s Office)
  • Liaise between the RD and IPPFARO’s SMT and other staff as appropriate
  • Liaise between the IPPFARO and members of IPPFAR ACEMAAR and other MAs staff as appropriate
  • Coordinate and sure effective implementation of activities of IPPFAR ACEMMAR
  • Act as institutional Secretary to ensure effective running of regular meetings between the RD and IPPFARO HoDs; and with other staff as appropriate
  • Coordinate and ensure effective implementation of decisions and recommendations of IPPFARO SMT, MT and staff meetings
  • Facilitate the development / implementation of initiatives from SMT meetings
  • Prepare the RD for meetings – liaise with internal and external contacts to gather relevant information, review and summarise documents and relevant correspondence and brief the RD
  • Attend the RD’s meetings, record and disseminate outcomes as required. Represent the RD at meetings as appropriate
  • Ensure reporting systems are established and maintained to provide the RD and the IPPFAR with the information it needs
  • Ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy
  • Build and maintain positive relationships with all members of staff, and contacts within and outside the Region
  • In collaboration with the HR Unit, ensure a healthy and safe working environment
Undertake any other reasonable duties as may be requested from times to times.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 10 years
Required languages: English (Spoken: fluent | Written: fluent)
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