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Pwani University   |   Kilifi, Kenya   |   Log in or register to see the closing date

Senior Assistant Registrar (Academic and Students Affairs)

  • Post-graduate education
  • Administrative, clerical
  • Senior manager (department head)
  • Full Time
  • Temporary
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Job Summary

REF: PU/ADV/23/2/2018
Pwani University a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi isan equal opportunity employer. The University’s Mission is to generate, disseminate and apply knowledge whilesustaining excellence in teaching, learning and research by molding students to international standards andencouraging and supporting members of staff to undertake research. The University invites applications fromsuitable qualified candidates to fill the position of Senior Assistant Registrar (Academic and Students Affairs)Grade 13.

• Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances. Interested applicants should send four (4) copies of their application for the position. Applications and recommendations letters from referees.
• Applications should include an up to date CV, giving details of applicants age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.


The officer’s main duty will be to assist the Registrar (Academic and Student Affair). Duties will include but not be limited to:

  1. Compiling programs on offer from schools and submit the same to KUCCPS to facilitate Government Sponsored Admissions.
  2. Coordinating the assigning of registration numbers, preparation of admission letters and facilitating the dispatch of letters to qualified candidates.
  3. Communicating to KUCCPS on issues related to KUCCPS programs.
  4. Organizing for the registration exercise for both new students and continuing students.
  5. Compiling undergraduate/post graduates programs of offer from schools and prepare for advertisement of the same.
  6. Prepare instruments for evaluation of applications into various programs.
  7. Attend to students request i.e. inter/intra school transfer, inter university transfer, deferments/ Semester offs, resumption/re-admission.
  8. Responding to questions on admission procedures from prospective students and the public.
  9. Coordinating with schools the evaluation and validation of applicants against laid down criteria.
  10. Communicating to sponsors and other interested parties/ organizations on issues related to the progress of the students.
  11. Preparing reports as requested by stakeholders e.g. CUE, MoEST, KUCCPS, KVB, NCK etc.
  12. Attending evaluation and validation of applications meetings as organized for schools.
  13. Ensure students records are well kept.
  14. Responsible for the issuance of result slips on request.
  15. Attend Deans Committee meetings.
  16. Providing of secretarial services as required.
  17. Perform any other duties and responsibilities as may be assigned by the Head of department/Supervisor.

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Kilifi
Area of work: Administrative, clerical
Seniority: Senior manager (department head)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 7 years
Required skills: Stakeholder communication; Reporting; Document and archive management; Operative planning; Documentation and record keeping
Required languages: English (Spoken: fluent | Written: fluent)

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Pwani University

Education, academicCompany size: 500-1000 people

PU is proud of that all its programs have received the required accreditation by professional bodies. This is on top of the many industry partnerships that the University has initiated. Professional bodies accrediting our courses include the Nursing Council of Kenya, the Medical Practitioners and Dentists, the Pharmacy and Poisons Board, among many.Mentoring teams students The dean of students and the academic departments oversees a mentorship and career advisory service for students during the time of study. At the end of the course, students are assisted to develop "employer attracting" resumes and coached for interviews. Mentoring teams sometimes consisting of alumni provide industry/ market insight, employability skills. These teams can assist you with contacts of potential employers.

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