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MercyCorps   |   Uganda   |   Log in or register to see the closing date

Senior Operations Officer (re-advertisement)

  • Bachelor's degree
  • Manufacturing, operations, quality
  • Experienced (senior worker)
  • Full Time
  • Permanent
Click to apply

Job Summary

Mercy Corps has been operating in Uganda since 2006 and works to catalyze change through the Ugandan private sector, civil society and government to create resilient, economically inclusive, healthy, and secure communities. Our work focuses on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, improving governance and conflict management, and bridging humanitarian response with longer term development outcomes. We implement programs in Acholi, Karamoja and West Nile Sub-regions, as well as eastern Uganda and the greater Kampala area with funding from USAID, Sida, US State
Department, SDC, DFID as well as other private donations.
GENERAL POSITION SUMMARY:
Mercy Corps is looking for a Senior Operations Officer responsible for leading the operations function in Amudat Office. Ensures to maintain the operation field support function in a timely manner. The senior operations officer oversees all arrangements and coordination for program support logistical duties


Responsibilities

Project Goods/Commodities Logistics:

1. Oversees all activities associated with the delivery and receipt of goods/commodities from internal or external vendors to planned
destinations in Amudat office in coordination with MC staff
2. Plan goods delivery to MC Amudat office or Project sites in accordance to the needs, while minimizing cost and taking into account any other delay effects
3. Maintain strict adherence to relevant donor policies
and procedures
4. Negotiating contracts with any service providers and suppliers


5. Complete required and customary documentation for any goods such as waybills, bills of lading, customs declarations etc.
6. Maintain contact with partners (NGO partners and others) to ensure smooth coordination of operations activities
7. All other activities to ensure the smooth and consistent delivery of goods and supplies to offices or distributions points.
8. Procurement – Participates in all procurement activities to ensure purchasing is done according to Mercy Corps procurement policy and completed in a timely manner, including, but not limited to:
9. Obtains quotations and pro forma invoices from suppliers and vendors as necessary
10. Prepares Quotation Analysis and submits to the relevant supervisors.
11. Completes Goods Received Notes for items received from
Head office.
12. Maintains current and orderly files of all procurement documents processed through the Head office.
13. Maintain the PR linked database in computer and ensures the hard copy files match the database soft copy
File Maintenance:


14. All operations files must be clearly maintained. These files must always be updated, organized, clearly marked, and complete.
15. Pipeline prospectus reports for all good/commodities request by MC in for Amudat office or program, produced and filed by field office or program.
16. Warehouse reports (including receipts, dispatches, internal waybills, and information regarding laborers and equipment), produced and filed by month
17. Manuals, documentation, receipts, shipping documents, and other critical information such as passwords or programming is to be safely kept
18. Copies of goods receiving notes for all procured items purchased in Uganda Kampala and transferred to MC Amudat field office
Field Asset Management
19. Maintain the asset records for the Amudat office and update a centralized Assets inventory of all MC Uganda offices
20. Ensure all the items bought that falls under Asset category according to MC Policies are properly registered on the Asset Register with all the required information
21. Maintain a softcopy of the Asset Register for Amudat
22. Liaise with the field offices on the Assets Management, monitor if the register is properly maintained and it matches with the centralized softcopy.
23. Every six months review and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.
24. Overall responsibility for the MC Uganda Operations
25. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps.
26. Perform other tasks as requested and needed by the Mercy Corps Operations in Amudat
27. Conduct him/herself both professionally and personally in such a manner as to bring credit to mercy corps and not to jeopardize its humanitarian mission
28. Ensure compliance with security procedures and policies as determined by Mercy Corps Country Program.
29. Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
· As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
· Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.




General Information

Salary rangeNot specified
Additional informationNot specified
Job start date: Tuesday, May 15, 2018
Contract type: Permanent
Job type: Full Time
Location: Uganda
Area of work: Manufacturing, operations, quality
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Budgeting, financial planning; Reporting; Accounting; Logistics planning and management; Procurement; Supplier evaluation and management; Spreadsheet preparation and editing (Microsoft Excel); Problem solving; Economics and business
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

MercyCorps

Non-profit, social work

The world is more fragile than ever. Food shortages have left millions of people hungry, while violent conflict has sent millions on the run. From poverty and malnutrition to natural disasters and climate change, it’s easy to see a world of insurmountable challenges. Instead, we see an opportunity to create transformative change. And with your help, we can make that change a reality. In crisis, we believe in the power of human potential. In struggle, we believe in the ability of communities to grow stronger. We understand that communities are the best agents of their own change and local markets are the best engines of long-term recovery. In more than 40 countries, we partner to put bold solutions into action, helping people triumph over adversity and grow stronger from within. For the refugee who dreams of rebuilding her country, for the mother who wants a healthy future for her children — for millions of people filled with the power of possibility — Mercy Corps connects people to the resources they need to build better, stronger lives. We know that when we work together, we can accomplish so much.


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