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Senior Procurement Officer

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Ref: UBTEB/HRM-EXT/001/01/2021

To coordinate and manage the procurement of goods, works or service and advise the Executive Secretary on procurement processes and procedures
Qualifications and Working Experience
(a) A Master’s Degree in Procurement/Purchasing and Supply Chain Management or Business Administration (Procurement option) from a recognized institution;
(b) An Honours Bachelor’s Degree in Procurement/Purchasing and Chain Supply Management or Business Administration/Commerce with a Procurement option from a recognized institution;
(c) Must be a Member of Chartered Institute of Purchasing and Supply (CIPS);
(d) A minimum of four (4) years’ experience in managing procurement and disposal of assets, two (2) of which shall be at the level of at least an officer in public or large private sector organization;
(e) 30 – 55 years of age at entry
Three sets of handwritten applications with detailed CVs and photocopies of Academic Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear passport size photographs, Names and addresses of two referees, A letter of recommendation from the current or most recent employer, telephone contacts and emails of both the applicant and the referees; should be submitted in sealed envelopes and hand delivered not later than 23rd January, 2021 at 5.00p.m to the address indicated below. The Job title and Reference Number should be clearly written on the top left corner of the envelope. Applications should be addressed to;


1. Manage all procurement or disposal activities of the procuring and disposing entity except adjudication and the award of contracts;
2. Support the functioning of the Contracts Committee;
3. Implement the decisions of the Contracts Committee;
4. Liaise directly with PPDA on matters within its jurisdiction;
5. Act as the Secretary to the Contracts Committee;
6. Plan the procurement and disposal activities of the Board;
7. Recommend procurement and disposal procedures;
8. Check and prepare statements of requirements;
9. Prepare bid documents;
10.Prepare advertisements of bid opportunities;
11.Issue bidding documents;
12.Maintain a providers list;
13.Prepare contract documents;
14.Issue approved contract documents;
15.Maintain and archive records of the procurement and disposal process;
16.Prepare monthly reports for the Contracts Committee;
17.Co-ordinate the procurement and disposal activities of all the departments and units of the Board;
18.Prepare any other such reports as may be required from time to time.
19.Supervise, mentor and appraise direct supervisees in the unit
20.Enforce adherence to procurement regulations (Government or Donor);
21.Perform any other duties as assigned by the supervisor.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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