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Senior Secretary I

Salary rangeConfidential | Contract type: Permanent

You have 4 days left to apply for this job.

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Job Summary

MMU/SS/12/2019
For appointment to this position an applicant must:
i. KCSE Certificate (C-) with at least (C-) in English.
ii. Typewriting III (50 w.p.m)
iii. Office Management III
iv. Business English III
v. Secretarial Studies II
vi. Commerce II
vii. Shorthand III (120 w.p.m)
viii. Office Practice II
ix. The above qualification should be from KNEC.
x. Proficiency in Microsoft Office programs. xi. Exemplary work performance.
xii. Bachelor’s Degree/ Higher Diploma in relevant field from a recognized institution.
OR
xiii. Bachelor’s Degree in Secretarial Studies from a recognized institution
xiv. 3 years’ experience as a Senior Secretary II Master’s degree in relevant field is an added advantage
Duties and Responsibilities Reporting to the head of department • Prepares and books all meetings for the officer to whom assigned • Operates and manages Office Float for the office to whom assigned • Orders and controls office stationery for the office. • Manages, administers and coordinates all in-coming and out-going mails/correspondence. • Books appointments/updates and maintains the Diary for the officer to whom assigned • Public relations/Front desk operation for the officer to whom assigned • Filling/Retrieval and maintaining of records for the office. • Act as Secretariat to some meetings • Supervise staff under him/her • Access and utilize online information. • Any other duties that may be assigned/directed by the immediate supervisor.
Core Competencies
(i) Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
(ii) Be a visionary result oriented and innovative thinker.
(iii) Have the capacity to work under pressure to meet strict deadlines.
(iv) Have demonstrable communication and interpersonal skills.



Responsibilities

Reporting to the head of department
• Prepares and books all meetings for the officer to whom assigned
• Operates and manages Office Float for the office to whom assigned
• Orders and controls office stationery for the office.
• Manages, administers and coordinates all in-coming and out-going mails/correspondence.
• Books appointments/updates and maintains the Diary for the officer to whom assigned
• Public relations/Front desk operation for the officer to whom assigned
• Filling/Retrieval and maintaining of records for the office.
• Act as Secretariat to some meetings
• Supervise staff under him/her
• Access and utilize online information.
• Any other duties that may be assigned/directed by the immediate supervisor.
Application Guidelines and Statutory requirements for applicants for the position
Applications in ten (10) copies, should be submitted together with a detailed curriculum vitae detailing academic qualifications, professional experience, leadership and management roles, publications/awards/scholarships/funding, membership of professional associations, linkages and community service; copies of relevant certificates, email address and telephone contacts. Applicant must obtain clearance from Higher Education Loans Board, Ethics and Anti-Corruption Commission, Kenya Revenue Authority, certificate of Good Conduct and Credit Reference Bureau Certificate. Applicants are required to give names, addresses and contacts of three (3) referees and should indicate on the envelope the Reference number and the position applied.

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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