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United Nations   |   Nairobi, Kenya   |   Log in or register to see the closing date

Space Planner/Coordinator

  • Bachelor's degree
  • Construction
  • Experienced (senior worker)
  • Full Time
  • Temporary
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Job Summary

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON performs representation functions with permanent missions, the host government and governmental and non-governmental organizations in Nairobi. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services ( This position is located within the Replacement of Office Blocks A to J Project at the United Nations Office at Nairobi (UNON), within Central Support Services (CSS), Division of Administrative Services (DAS).

The incumbent will work under the direct supervision of the Chief, Facilities Management and Transportation Section (FMTS), and overall supervision of the Chief, Central Support Services.

The incumbent will be responsible for the successful delivery of the flexible workspace component of the project. He/ she will provide leadership, technical expertise and oversight at every stage of the project, from coordinating change management initiatives to planning, budgeting, organising and monitoring the design, construction and fit out of the flexible workspace.


- Provides substantive advice to senior management, considering industry and organizational best practice, on the establishment and implementation of flexible workspace strategies;

- Develops standards and guidelines for the effective utilization of space and the implementation of flexible workspace for proposed and current office space at the UN Gigiri complex;
- Manages outreach and change management activities, including providing guidance on information and training materials, making presentations to all staff and coordinating workshops;
- Undertakes client survey initiatives, guides design of data collection instruments, reviews and collates responses, identifies problems and initiates follow up actions;
- Coordinates, analyses and advises on the planning, design and construction of all internal office space reconfiguration, related office moves as well as all space planning for the proposed and current office space at the UN Gigiri complex;
- Coordinates activities related to budget as well as cost estimates for construction, moves, information technology, furniture and fit out and finishes and construction;
- Meets with all clients to establish a detailed analysis of their business profiles and space requirements;
- Determines space allocations for swing space and coordinates related relocation of furniture and equipment;
- Guides preparation and reviews all floor plans and re-configurations to ensure compliance with client needs and contract specifications;
- Manage all aspects of contract administration on design, construction and alterations and related contracts, which includes planning, preparing scope of work and estimating overall cost, reviewing requisitions, providing technical evaluation, monitoring contract compliance, and verifying invoices for payment;
- Monitoring the performance of staff, professional firms and construction contractors to assure completion of design and construction on time, within budget, at highest quality;
- Providing technical analysis of professional firm or construction contractor qualification documentation, evaluating technical proposals for design or construction work;
- Supervises and provides guidance to relevant substantive project staff;
- Performs other duties as required.

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Construction
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Performance monitoring and evaluation; Construction management; Budgeting, financial planning; Supervision; Customer relations; Contract drafting and preparation; Creative design
Required languages: English (Spoken: fluent | Written: fluent)

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United Nations

Non-profit, social workCompany size: 1000+ people

The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya; facilitates cooperation between the United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.

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