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Special Assistant, Administration

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 14 days left to apply for this job.

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Job Summary

EducationAdvanced university degree (Master's degree or equivalent) degree in political science, international relations, international economics, international development, law, public administration, or related field, is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.Experience as a Special Assistant to a Senior Official is desirable.Experience in humanitarian, post conflict situations and/or in peacebuilding operations within the United Nations system including UN funds, programmes and agencies, other international or regional organizations or NGOs, is desirable.A minimum of five of the seven years of progressively responsible experience in programme management, political science, international relations, protocol, law, development, management, conflict resolution or related area is required.

Responsibilities

• Provide dedicated substantive support and assistance to the Director-General (DG) in the discharge of her/his responsibilities as Executive Head of UNON.
• Works with the Chief, Office of the Director-General to develop and maintain relations with host government officials, particularly on host country related issues.
• Assist in liaising with counterparts within the United Nations system, other international organizations, Permanent Missions, academic and research institutions and other stakeholders to exchange information, co-ordinate and seek support on key activities of the Office.
• Supports the Director-General in dealing with Member States and promotes positive, healthy relationships with external partners.
• Supports the Chief, Office of the Director-General in coordinating the Director-General’s Compact with the Secretary-General.
• Coordinates and organizes all Townhall meetings including Director-General’s and senior managers’ interventions as required.
• Supports the Chief, Office of the Director-General in preparing inputs for the Office of Internal Oversight Services (OIOS) Inspection and Evaluation Division (IED) biennial studies and evaluation related functions.
• Supports UNON updates for the website and intranet to ensure quality, timely, updated information.
• Coordinating the preparation of meetings and events involving the Director-General, including bilateral and multilateral meetings and official ceremonies held at UNON.
• Supporting the preparation of high-level Government and Senior UN official visits.
• Directs the preparation and review of relevant written documents and reports on issues for the Director-General, ensuring a broad consultative process with UNON where required, and quality and timeliness of all required follow-up.
• Draft, or supervise the drafting of substantive correspondence for the DG's signature, including material of a confidential nature.
• Prepares remarks, speeches, official statements, briefing notes, talking points and other written materials for the Director-General on various topics in coordination with the relevant Divisions and in consultation with relevant UN system partners as appropriate.
• Collaborates closely with the Chief, Office of the Director-General and provides backstopping, as necessary.
• Organizing and serving as rapporteur of UNON’s Senior Management Group meetings.
• Supports Chief, Office of the Director-General in coordinating and integrating the work of the Executive Office with the rest of UNON, ensuring effective engagement and cohesion with all Divisions and Offices and resolution of issues.
• Ensures the organization, coordination and supervision of activities and tasks requiring the attention of the Director-General, and the communication of instructions and decisions of the Director-General to those concerned at all levels (Divisions and Offices).
• Perform other related duties as assigned.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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