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Talent Acquisition Staffing Administrator

World Vision
Nairobi, Kenya

Salary rangeConfidential | Contract type: Temporary

You have 1 days left to apply for this job.

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Job Summary

We need an experienced Administrator with knowledge of how to extensively source for talent globally in relief and development contexts, the know-how to reach them, and the experience to land and bring them onboard. You will have experience in sourcing for middle level management and technical positions, as well as all aspects of the administration, building pipelines in recruitment ensuring a positive candidate experience.
World Vision is a Christian humanitarian, development and advocacy organization devoted to improving the lives of children, families and their communities around the world. Our 38,000 + staff members working in more than 90 countries are united through our ethos, mission and shared desire for all individuals, especially children, to overcome poverty, inequality and injustice.


Sourcing and Customer Service:

  • Perform sourcing activities to identify top talent for hard to fill positions within the guidelines set forth by World Vision in compliance with local, state and national employment laws.
  • Building candidate pipelines for tough to fill positions for designated client groups specifically middle Level/technical positions in relief/fragile context or as it pertains to assigned client groups.
  • Build and maintain external networks, target NGO’s and companies and candidate lists for current and future openings.
  • Remain up to date on sourcing skills, business and industry related topics and hiring trends, recruiting tools and benchmark best in class opportunities to provide talent identification and acquisition solutions.
  • Participate in the creating and maintaining training materials such as Talent Mapping, Boolean Search strings to ensure all training is update with industry standards and trends.
  • Engaging candidates in initial outreach for position and screening candidates for pipeline hard to fill roles as well as provide top talent to sourcing specialists.
  • Candidate Pipeline & Screening:
  • Support recruiters to Develop and maintain multiple channels and networks to build a deep, diverse, and reliable sourcing pools from a specified country, group of countries or technical or functional areas. Proactively identify and develop effective sourcing strategies (e.g. networking contacts, system queries/searches, religious institutions, College/Universities presentations).
  • Source potential candidates on LinkedIn and DevEx and also on other platforms. Work with assigned Sourcing Specialist on hard to fill roles as needed.
  • Craft and send personalized recruiting emails with current job openings to passive candidates. Create advertisements and job postings using WVI guidelines and templates.
  • Conduct effective screening, interviewing, and assessments for the best candidates for a position match using behavioural interviewing techniques as assigned by Senior recruiter
  • Develop, build and maintain candidate relationships through ongoing communications regarding questions, updates and status during the interview process.
  • Recruitment Administration and Systems Support:
  • Manage logistics and coordinate field interviews for short-listed candidates with hiring managers (e.g. manage interview schedules, travel and related information to both candidates and hiring offices).
  • Conduct induction and New Hire paperwork process and follow-up (e.g. medicals, visas, travel, storage, induction paperwork, orientation to HR policies).
  • Partner with International Recruiters to ensure Partnership-level new-hire orientation is provided to new hire prior to in-country arrival and/or start date.
  • Conduct reference checks in support of Staffing Specialists supported
  • Coordinate background screening (e.g. police, child protection, etc.) for short-listed candidates as required.
  • Ongoing, Exit & Transfer Support:
  • Makes sure on boarding documents are submitted to GC office for payroll administration.
  • Facilitate candidate travels by making sure they have visas and tickets
  • Assist ISS to getting information about rehire status, building a data for those employees to be considered in future roles.
  • Share feedback with ISS from existing as come to knowledge.
  • Any other administrative duties assigned by Staffing Specialist.
  • General:
  • Perform diversified administrative and coordination duties that involve complex information.
  • Answer general inquiries relating to international vacancies.
  • Assist International Staffing Specialist with maintaining and updating applicant tracking system and other databases as required.
  • Schedule and contribute to International Staffing team meetings, project meetings, and conference calls.
  • Participate in projects as necessary and requested.
  • Assist in logistics arrangements for Staffing team events as required.
  • Attend and participate in Christian devotional/chapel services, as provided by hosting office.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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World Vision / Kampala
Project Officer
World Vision / Uganda
Grant Accountant
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