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Full time Teaching, training Jobs | Fuzu
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Kenya National Examination Council
Deputy Director, Test Development (Teacher Assessments)
Nairobi, Kenya
Closing: May 20, 2024
27 days remainingPublished: Apr 22, 2024 (1 day ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Department - Administration
Reports to - Operations & Customer Service Manager with dotted reporting lines to the Academic Manager.
Liaises with - All Internal Taraji Afrika Educational Group staff and departments, Teachers, peer administrators, Parents, and Students
Main purpose - To promote the highest standards of business ethos within the administrative function of the school, and strategically ensure the most effective use of resources in support of the schools learning objectives.
Job scope and context - To manage the school administration office and provide coordinative services across board.
Responsibilities
Department - Administration
Reports to - Operations & Customer Service Manager with dotted reporting lines to the Academic Manager.
Liaises with - All Internal Taraji Afrika Educational Group staff and departments, Teachers, peer administrators, Parents, and Students
Main purpose - To promote the highest standards of business ethos within the administrative function of the school, and strategically ensure the most effective use of resources in support of the schools learning objectives.
Job scope and context - To manage the school administration office and provide coordinative services across board.
Administrative
Set up and maintain efficient office systems and routines including manuals, data entry routines, filing and retrieval systems e.t.c
Manage school correspondence with stakeholders
Effectively manage, and coordinate senior management and director’s diaries for stakeholder meetings
Administer staff (teaching and non-teaching) coverage/absence / e.t.c
Administer school’s admissions procedures; by advising parents on admission criteria, collating applications for admission, and monitoring criteria being consistently complied with.
Administer student exit/transfer procedures
Maintain up-to-date student records including emergency contacts, medical forms, and all other relevant documentation
Liaison on parent communication
Maintain student and staff databases on appropriate backed-up technology; ensuring up-to-date data is maintained
Manage school enquiries
Provide support to learning activities e.g. logistics planning for field trips etc.
Finance and procurement
Order stationary and other supplies, while managing stocks inventory
Manage the compilation and maintenance of the school equipment inventory
Prepare financial data, statistics and income/banking records, petty cash reconciliations etc.. for reporting
Manage allocated budgets, and ensure financial systems are complied to
Manage all payables and receivables
Prepare and schedule invoices to all parents and processing of payments
Undertake any relevant banking responsibilities as applicable.
Leadership & management
Provide leadership in brand ambassadorship for the Taraji Afrika Educational Group brand
Provide leadership on the design, development and implementation of the school's annual calendar
Health and Safety
Champion, Refresh, monitor, and implement the overall school health and safety program and agenda
Other General Responsibilities
Liaison with external agencies for school alignment e.g. county government, school associations, parent’s associations etc.
Drive customer service standards in all parent interactions
Co-ordinate weekly/monthly/quarterly routine meetings as applicable, and in liaison with the head teacher / director
Participate in project work as shall be from time to time assigned.
Any other duties as shall be assigned by management
Min Educational Requirements and work experience
Diploma in Business Administration or equivalent. A degree in Business Management is an added advantage.
At least (3) years of working experience in a similar role or equivalent.
Valid Certificate of Good Conduct.
Skills and knowledge needed
Early childcare experience, bookkeeping and finance experience; administrative experience;
General behaviors
Analytical, organized, systematic & methodical, effective communicator, good interpersonal and influencing skills, drives change, self-motivated, reliable.
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.