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Assistant Project Officer (2 Positions)

Closing: Jul 10, 2024

This position has expired

Published: Jun 12, 2024 (2 months ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Competencies

  • Professionalism:  Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.  Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning& Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

  • An advanced university degree (Master’s degree or equivalent) in business administration, management, finance or relevant social science with adequate focus on international maritime affairs, international security policy, criminal justice and/or law enforcement issues, is required.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • No experience is needed for candidates who hold an advanced university degree (Master’s degree or equivalent).

Work Experience

  • A minimum of two years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.
  • No experience is needed for candidates who hold an advanced university degree (Master’s degree or equivalent).    
  • Experience with an Enterprise Resource Planning (ERP) system is required.    
  • Experience with SAP/Umoja is desirable.    
  • Experience in grants, project or fund management related modules in SAP/Umoja or SEGE is desirable.    
  • Experience in procurement processes in SAP/UMOJA is desirable.    
  • Work experience with the United Nations system and/or other international organizations in the area of fighting international crime is desirable.    
  • Experience in data analytics or related area is desirable.


Responsibilities

Competencies

  • Professionalism:  Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.  Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning& Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

  • An advanced university degree (Master’s degree or equivalent) in business administration, management, finance or relevant social science with adequate focus on international maritime affairs, international security policy, criminal justice and/or law enforcement issues, is required.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • No experience is needed for candidates who hold an advanced university degree (Master’s degree or equivalent).

Work Experience

  • A minimum of two years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.
  • No experience is needed for candidates who hold an advanced university degree (Master’s degree or equivalent).    
  • Experience with an Enterprise Resource Planning (ERP) system is required.    
  • Experience with SAP/Umoja is desirable.    
  • Experience in grants, project or fund management related modules in SAP/Umoja or SEGE is desirable.    
  • Experience in procurement processes in SAP/UMOJA is desirable.    
  • Work experience with the United Nations system and/or other international organizations in the area of fighting international crime is desirable.    
  • Experience in data analytics or related area is desirable.


Within assigned authority, the incumbents will be responsible for the following specific duties:

  • Provide assistance and support to local key clients to facilitate the development, implementation and evaluation of assigned programmes/projects, etc.; assist in monitoring and analysing specific aspects of programme/project development and implementation; review relevant documents and reports; assist in identifying problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions in consultation with the supervisor.
  • Carry out basic research on selected local aspects of programmes, operations and other activities, etc., to include collecting, analysing and presenting statistical data and other information gathered from diverse sources.
  • Provide assistance and support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies.
  • Assist in performing consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
  • Provide support in survey initiatives; assist with design of data collection tools; issue data collection tools, reviews, analysis and interpretation of responses, identify problems/issues and prepare preliminary conclusions in consultation with the supervisor.
  • Assist in the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc.
  • Provide administrative and substantive support to consultative and other meetings, conferences, etc., assist with proposing agenda topics, identifying proposed participants, preparation of background documents and presentations, handling logistics, etc.
  • Undertake outreach activities; participate in the development of training workshops, seminars, etc.; participate and assist in making presentations on assigned topics/activities.
  • Participate in field missions, including provision of substantive and administrative support, data collection, etc.
  • Assist in activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.).
  • Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
  • Document requirements and background information used for data analysis.
  • Perform other work-related duties as required.


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