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Business Support Assistant (Programme)

Closing: Mar 16, 2023

This position has expired

Published: Mar 3, 2023 (22 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Do you meet the minimum requirements?


Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.


Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.


Language: Proficiency in oral and written communication in English is a must.

 



Knowledge & Skills:

•    Proficient in the use of office equipment and computer software packages, such as Microsoft Word. 

•    Knowledge of work routines and methods in order to complete processes under minimal supervision. 

•    Uses tact and courtesy to give and receive information to a wide range of individuals. 

•    Ability to identify data discrepancies and rectify problems requiring attention. 



Responsibilities
Do you meet the minimum requirements?


Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.


Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.


Language: Proficiency in oral and written communication in English is a must.

 



Knowledge & Skills:

•    Proficient in the use of office equipment and computer software packages, such as Microsoft Word. 

•    Knowledge of work routines and methods in order to complete processes under minimal supervision. 

•    Uses tact and courtesy to give and receive information to a wide range of individuals. 

•    Ability to identify data discrepancies and rectify problems requiring attention. 



  • Provide programme staff with support with official travel arrangements and accommodation bookings

  • Follow up on the procurement plan and payment of invoices and/or processing of purchase orders 
  • Gather information with clear direction to support the drafting of documents and preparing reports by other staff. 
  • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients. 
  • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. 
  • Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation. 
  • Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. 
  • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work. 
  • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems. 
  • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards. 
  • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff. 

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