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Chief Of Staff

Closing: Jul 31, 2024

2 months remaining

Published: Jun 10, 2024 (5 days ago)

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Job Summary

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At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.


Responsibilities

At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.


Role Overview

The Chief of Staff at Athena acts as a pivotal support system for our executives, far surpassing the capabilities of a traditional executive assistant. This role involves strategic oversight, operational coordination, and a deep commitment to the effectiveness of our leadership. By managing both professional and personal tasks for executives, the Chief of Staff ensures a seamless integration of work-life balance and strategic business management, empowering executives to focus on high-level responsibilities.

Duties & Responsibilities

  • Strategic Implementation: Assist in crafting and implementing organizational strategies to ensure alignment with corporate objectives.

  • Systems & Structure: Develop robust project management frameworks to streamline operations and enhance productivity.

  • Communication and Integration: Act as a linchpin for the leadership team, ensuring seamless communication across various departments and with external stakeholders.

  • Administrative System Optimization: Tailor the administrative systems to suit the executive's style and the strategic needs of the business, ensuring efficient flow of information.

  • Stakeholder Management: Cultivate and maintain strategic relationships essential for business success.

  • The senior level Chief of Staff should serve as a strategic partner, taking work off the founder's plate and allowing them to focus on building the business while the Chief of Staff helps run the business behind them.

  • Additional Responsibilities:

    • CoS are typically heavily involved in developing and documenting processes, KPIs/OKRs, and reporting.  

    • CoS are typically heavily involved in dealing with investors, vendors, clients, or all of the above. 

    • CoS may also run aspects of a family office and assist with solving personal matters for clients (an example of this would be hiring a nanny or procuring a visa for a trip).

    • CoS solves a wide variety of problems and is continuously monitoring for risks and then creating plans to address the risks with appropriate stakeholders.

    • CoS may work in a variety of industries.

    • CoS do not typically work a fixed schedule and may be called upon to support high profile clients outside normal business hours.

Key Stakeholders
  • Client 

  • VP of Ops 

  • COO

  • XP

Skills

  • Superior strategic thinking and problem-solving capabilities. 

  • Exceptional project management and coordination skills. 

  • Strong interpersonal skills with the ability to manage complex stakeholder relationships. 

  • Proficiency in handling confidential information with discretion. 

  • Advanced budgeting and financial management skills.

  • Leadership skills needed for creating strategies, leading meetings, and planning new opportunities

  • Organization and planning skills crucial for multi-tasking while prioritizing and executing tasks

  • Ability to diffuse conflicts with colleagues 

  • Ability to work independently with limited direction and oversight.

  • Program management experience is required, not negotiable.

Competencies

  • Ability to act as an air traffic controller, integrating various work streams and facilitating efficient decision-making processes.

  • Skilled in diplomatic communication and capable of acting as an honest broker and confidant.

  • High emotional intelligence, capable of navigating complex political landscapes within the organization. Relevant Experience Required 8-10 years in a leadership support role, preferably as a Chief of Staff or in a senior administrative position within a fast-paced, dynamic environment. 

  • A police may be required once selected for the role.

Educational and Certification Requirements

Bachelor’s degree in Business Administration, Management, or a related field; Master’s degree preferred. 

Athena is a Drug-free Workplace

We are committed to fostering a safe, healthy, and productive work environment. As part of this commitment, we maintain a strict drug-free workplace policy. Drug testing may be required as a condition for hiring and/or on a random basis. All testing is conducted confidentially in accordance with company policy.


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