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Finance & Operations Associate

Closing: Nov 30, 2022

This position has expired

Published: Nov 16, 2022 (24 days ago)

Job Requirements

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Job Summary

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The purpose of the position is to provide financial management support to UAF-Africa financial
operations, including and not limited to accurate budgets development, grant administration,preparation of management reports, cash flows and statutory compliance, oversee theimplementation of the finance system, policies and procedures under the direct guidance of the FOD.


Qualifications
• Bachelor’s degree in Business Studies/ Accounting or equivalent

• CPA (K)


Skills and Experience

• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior

roles.

• Budgeting and financial management skills.

• Working knowledge of feminist and women's rights organisations and movements;

• An appreciation of gender equality and women’s rights issues, particularly in the African

settings;

• Ability to interface sensitively with people from various social, economic, political, cultural

and religious backgrounds;

• Budget and financial management skills-

• Familiarity with grantmaking is an added advantage;

• Experience working with Salesforce software an added advantage.

• Good communication skills

• Strong problem solving skills and the ability to exercise sound judgement and make decisions

based on accurate and timely analysis

• High level of integrity and commitment.

• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results

through effective teams


Responsibilities
The purpose of the position is to provide financial management support to UAF-Africa financial
operations, including and not limited to accurate budgets development, grant administration,preparation of management reports, cash flows and statutory compliance, oversee theimplementation of the finance system, policies and procedures under the direct guidance of the FOD.


Qualifications
• Bachelor’s degree in Business Studies/ Accounting or equivalent

• CPA (K)


Skills and Experience

• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior

roles.

• Budgeting and financial management skills.

• Working knowledge of feminist and women's rights organisations and movements;

• An appreciation of gender equality and women’s rights issues, particularly in the African

settings;

• Ability to interface sensitively with people from various social, economic, political, cultural

and religious backgrounds;

• Budget and financial management skills-

• Familiarity with grantmaking is an added advantage;

• Experience working with Salesforce software an added advantage.

• Good communication skills

• Strong problem solving skills and the ability to exercise sound judgement and make decisions

based on accurate and timely analysis

• High level of integrity and commitment.

• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results

through effective teams


Financial Management Support
• Preparation of payment vouchers after validation of the underlying documents

• Ensure that cheques are properly delivered, and receipts are filed

• Updating the cashbooks and carrying out monthly bank reconciliations

• Recording all transactions and updating on QuickBooks

• Filing monthly statutory returns such as PAYE, NSSF, NHIF etc

• Establishing the cash requirements for the office and ensure timely accounting and

replenishment of petty cash. Prepare the petty cash vouchers and ensure the supporting

documents are complete.

• Ensuring that all accounts records are filed in an orderly manner.

• Assisting in the production of the monthly accounts.

• Logistical support for travel, visa applications, participation, and various bookings for our

convenings and staff retreats.

• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers,

printer/scanner, fittings etc.

• Maintaining and managing a suitable stock of office stationery.

• Updating the fixed assets register & office equipment list and ensure safe use/custody. Ensure

all our equipment and the car is insured

• Working with IT service providers ensuring that all computers have appropriate software,

back-ups, and antivirus and so on.

• Overseeing all administrative filing and records, and archiving

• Providing support to the office in all administrative matters

• Managing the Office Assistant

• Undertaking any other duties that may be requested by the Director of Finance & Operations.

• Providing periodic reports for internal/external communications to the team and other

stakeholders.

• Assisting the Finance team to prepare finance reports for presentation to the Board, potential

donors, for reporting purposes as and when required.

• Coordinating with HR to ensure timely preparation of payroll and other staff entitlements;

• Co-signatory for payments within set limits.

• Carrying out monthly bank reconciliations

• Agent to the bank i.e. taking wire instructions and other letters to the bank, cashing cheques

and depositing cash refunds;

• Maintaining open and fluid communications with all vendors and contractors.

• Any other responsibilities as assigned.


Programs and Administrative Support

• Provide logistical support for travel, participation at meetings and various bookings for

convenings, and staff retreats;

• Sourcing office supplies and services;

• Monitor the work of the Office Assistant in ensuring the smooth running of the Nairobi office

and staff working virtually across the African continent;

• Ensure updating of the fixed assets register & office equipment list, and ensure safe

use/custody;

• Ensure all Fund’s equipment and assets are fully insured at all times.


Financial Operations and Management

• Maintenance of documented accounting policies and procedures;

• Compute various financial reports in a timely way and in the required format.

• Liaise with the external auditors for project audits and institutional audits, and implement

audit recommendations

• Assist the FOD to forecast cashflow position and available funds for investment activities;

• Monitor cash/bank balances for effective reporting.

• Ensuring compliance to statutory regulations e.g. NGO returns

• Delivering wire instructions to the bank and following up, when required.

• Assist the FOD to forecast cashflow position and available funds for investment activities;

• Monitor cash/bank balances for effective reporting.


Other Responsibilities

§ Providing periodic reports for internal/external communications to the team and other

stakeholders;

§ Assisting the Finance & Operations Director to prepare finance reports for presentation to the

Board as and when required;

§ Maintaining open and fluid communications with all vendors and contractors;

§ Any other responsibilities as assigned by the Finance & Operations Director


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