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Finance & Operations Manager (Academy)

Closing: Jul 17, 2024

This position has expired

Published: Jul 5, 2024 (15 days ago)

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Job Summary

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  • We are recruiting a Finance and Operations Manager who will lead on all aspects of financial planning, management and reporting, and oversee daily operations of Founders Factory Africa Academy. S/he will be responsible for processing all day-to-day financial transactions, and to ensure that the finance function is carried out effectively and efficiently.
  • The role would suit an experienced finance manager who is able to work both strategically and operationally across a small but distributed team across Africa. You will work closely with the Program Director and respective program leads to ensure that operations run effectively across all functions.

Required Skills & Qualifications

  • A degree in a relevant subject combined with broad relevant experience in project finance (or able to demonstrate a combination of qualifications, skills and relevant experience at an equivalent level)
  • Minimum of 3 years of work experience in operations/logistics on large-scale, donor-funded projects.
  • Have extensive experience in financial management and controlHave extensive use of accounting software (Sage and Xero are desirable)
  • Excellent verbal and written communication skills with the ability to communicate complex information clearly and effeciently
  • Ability to manage multiple projects and meet deadlines in a fast-paced environment.
  • Knowledge of project management principles and methodologies is a plus.
  • Exceptional organisational skills and a proven ability to work under pressure while ensuring accuracy and quality.
  • Ability to interpret financial information and produce high-quality reports.
  • An ability to organise and present information logically and accurately.
  • A solution-focused approach with the ability to work flexibly to meet changing organisational needs.
  • A self-managing work style and, in particular, the ability to work independently as the financial specialist for project teams
  • Ability to identify and implement changes to processes and practices and improve quality and efficiency.


Responsibilities
  • We are recruiting a Finance and Operations Manager who will lead on all aspects of financial planning, management and reporting, and oversee daily operations of Founders Factory Africa Academy. S/he will be responsible for processing all day-to-day financial transactions, and to ensure that the finance function is carried out effectively and efficiently.
  • The role would suit an experienced finance manager who is able to work both strategically and operationally across a small but distributed team across Africa. You will work closely with the Program Director and respective program leads to ensure that operations run effectively across all functions.

Required Skills & Qualifications

  • A degree in a relevant subject combined with broad relevant experience in project finance (or able to demonstrate a combination of qualifications, skills and relevant experience at an equivalent level)
  • Minimum of 3 years of work experience in operations/logistics on large-scale, donor-funded projects.
  • Have extensive experience in financial management and controlHave extensive use of accounting software (Sage and Xero are desirable)
  • Excellent verbal and written communication skills with the ability to communicate complex information clearly and effeciently
  • Ability to manage multiple projects and meet deadlines in a fast-paced environment.
  • Knowledge of project management principles and methodologies is a plus.
  • Exceptional organisational skills and a proven ability to work under pressure while ensuring accuracy and quality.
  • Ability to interpret financial information and produce high-quality reports.
  • An ability to organise and present information logically and accurately.
  • A solution-focused approach with the ability to work flexibly to meet changing organisational needs.
  • A self-managing work style and, in particular, the ability to work independently as the financial specialist for project teams
  • Ability to identify and implement changes to processes and practices and improve quality and efficiency.


Finance Management

  • Develop and manage the annual budget, ensuring accurate forecasting and allocation of resources.
  • Monitor and track program expenditures against the budgets.
  • Prepare a detailed financial report for project stakeholders, including budget vs actual analysis.
  • Ensure compliance with company’s financial reporting standards and policies.
  • Collaborate with respective program leads to gather and validate budget input.
  • Update and review forecast as project projections change, providing timely and accurate financial information.
  • Provide finance guidance and support to teams to enhance aid decision making.
  • Develop and maintain financial processes and controls to ensure accurate and timely financial reporting.
  • Support annual financial audits of the program to ensure accuracy and compliance.

Banking and Treasury

  • Ensure payments for service providers and stipends are done timely and accurately
  • Liaise with service providers to ensure invoices are accurate and received on time
  • Liaise with banks to ensure payments are settled timely and all supporting documents required by the banks are submitted
  • Develop cash forecast to ensure sufficient funds are in the bank for all VDA financial requirementsPerform creditors reconciliations for all Academy payments timeously.

Operations Management

  • Contract management, including overseeing purchase procedures
  • Maintain systems for tracking contractual documents, correspondence and reporting, keeping contract files updated for spot checks and audits;
  • Manage operational/ logistical organisation of training, workshops, and other events in coordination with the technical team.
  • Liaise with the team to ensure they have the relevant tools & systems for program delivery.
  • Ensure recruitment and all operational procedures are compliant with the jurisdictions the Academy operates inManagement of program risk log.
  • Coordinate travel arrangements for Academy staff.
  • Coordinate recruitment and onboarding activities as needed.


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