Closing: Aug 18, 20227 days remaining
Published: Jul 21, 2022 (21 days ago)
Roles and Responsibilities.
✓ Greet HPG Kenya clients in a friendly and professional manner and set a positive office atmosphere
✓ Screen candidates by reviewing resumes and job applications, and performing phone screenings
✓ Sourcing and attracting candidates by using databases, social media etc
✓ Assess applicants’ relevant knowledge, skills, soft skills, experience to best suit open positions.
✓ Promoting HPG Kenya's reputation and attractiveness as a good employment opportunity.
✓ Assists with the interview process and ensure a comfortable interviewing environment.
✓ Attends and participates in college job fairs and recruiting sessions.
✓ Answer the phone, take messages, and redirect calls to appropriate offices.
✓ Organize and maintain files and records; update when necessary
✓ Create and maintain updated documents and spreadsheets
✓ Oversee sorting and distribution of incoming mail
✓ Prepare outgoing mail (envelopes, packages, etc.)
✓ Operate office equipment, such as photocopier, printers, etc.
✓ Organize bookkeeping and issue invoices/checks
✓ Record meeting minutes and dictations
✓ Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
✓ Answer questions and address complaints
✓ Update calendars and Schedule and confirm appointments, meetings, and events.
✓ Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
✓ Create client database
✓ Handle clients’ accounts
✓ Coordinate clients’ service
✓ Collect detail information while client’s registration
✓ Create a client’s account with the HPG Kenya system.
✓ Determine the type of client (fresh/repeat) by checking the database.
✓ Maintain the client’s account with the HPG Kenya system.
✓ Prepare the client’s bill.
✓ Collect the balance amount of client bills.
✓ Generate reports
✓ Sell HPG Kenya services
✓ Excellent verbal and written communication skills.
✓ Excellent interpersonal skills with good negotiation tactics.
✓ Ability to create and implement sourcing strategies for recruitment for a variety of roles.
✓ Proactive and independent with the ability to take initiative.
✓ Excellent time management skills with a proven ability to meet deadlines.
✓ Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
✓ Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
✓ Proficient with Microsoft Office Suite or related software.