Closing: Jan 17, 2023
This position has expiredPublished: Jan 6, 2023 (26 days ago)
Job Requirements
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Job Summary
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To ensure that donor funds are utilized for the intended projects and programmes within FTA and external
partners.
To process transactions and maintain financial and accounting records in accordance with donor requirements.
Qualifications
• A Bachelor’s degree in Finance, Accounting or in a related field
• Professional accounting qualification such as CPA-K, ACCA
Experience and Knowledge
• At least 3 - 5 years’ experience in a similar position in an international non-governmental organization
• Experience in managing large donor-funded budgets and donor reporting
• Knowledge of grants management, donor contracting, monitoring of expenditure, budgeting,
donor/financial reporting.
• Experience working with a multitude of donors/funding partners.
• Experience in enforcing internal financial procedures
Skills
• Good command of spoken and written English
• Proficiency in the use of accounting systems, in particular Oracle NetSuite.
• Advanced book-keeping skills, including the ability to analyse financial information and prepare
complete financial statements.
• Strong financial planning and management skills.
• Ability to analyze and synthesis complex information quickly and effectively.
• Strong networking and relationship building ability; ability to work with a range of stakeholders, internal
and external, including senior staff and donors.
• Advanced excel skills
Responsibilities
To ensure that donor funds are utilized for the intended projects and programmes within FTA and external
partners.
To process transactions and maintain financial and accounting records in accordance with donor requirements.
Qualifications
• A Bachelor’s degree in Finance, Accounting or in a related field
• Professional accounting qualification such as CPA-K, ACCA
Experience and Knowledge
• At least 3 - 5 years’ experience in a similar position in an international non-governmental organization
• Experience in managing large donor-funded budgets and donor reporting
• Knowledge of grants management, donor contracting, monitoring of expenditure, budgeting,
donor/financial reporting.
• Experience working with a multitude of donors/funding partners.
• Experience in enforcing internal financial procedures
Skills
• Good command of spoken and written English
• Proficiency in the use of accounting systems, in particular Oracle NetSuite.
• Advanced book-keeping skills, including the ability to analyse financial information and prepare
complete financial statements.
• Strong financial planning and management skills.
• Ability to analyze and synthesis complex information quickly and effectively.
• Strong networking and relationship building ability; ability to work with a range of stakeholders, internal
and external, including senior staff and donors.
• Advanced excel skills
Grants & Partner Management
• Ensure departments comply with all donor rules, regulations, and award conditions to ensure funds are
used for the intended purpose.
• Monitor deposits & money transfers and maintain balances to ensure project needs are met.
• Ensure all costs related to the grant are charged to avoid overspending and underspending within
projects.
• Monitor budget spends and account for any variances.
• Participate in grant proposal development and extensions and provide technical support in development
of grant budgets
• Monitor financial performance for grants and produce reports according to donor reporting
requirements
• Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial
statements reflecting status of projects and or programs based on donor requirements
• Facilitate the transfer of funds to partners, monitor fund utilization and ensure partners understand and
complete the financial reports.
• Carry out periodic review of internal control environment affecting both program and support operations
for potential risk exposures
• Monitor compliance with grant funding requirements and provide appropriate guidance to programme
and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget
modifications and requests for carry over or extensions as needed.
• Consolidate regular progress reports from the projects managers and provide donor reports. Ensure
donor rules are adhered to and reporting instructions followed
• Regularly review of partner organization’s reports and provide them with documented feedback
ensuring they comply with FTA Financial Management Guidelines
• Manage timesheets
Financial Management
• Post and review all expenditures and transactions in Oracle, according to programme and projects
budgets and FTA’s internal financial procedures
• Ensure that all information required for audit is available including financial reports and schedules
• Review payments, journal entries, cost allocations and other postings into accounting system and ensure
proper coding, data quality and integrity of all accounting/financial transactions
• Analyse risk areas in internal controls and recommend mitigating measures
• Carry out monthly reconciliations of partner accounts.
• Ensure all partners /staff comply with the Internal control procedures at FTA.
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