Grants & Contracts Officer

Required Qualifications:

Degree in relevant subject (Business, Economics, Finance, Procurement, etc.)

Experience in contracts, subawards, or grants management  

Experience in grants solicitation or subcontract procurement solicitation or management. Microsoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level Proactive problem-solving, decision-making, and good judgement skills Attention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficiently  Ability to communicate effectively with managers, colleagues, service providers, and clients Experience working on USAID or other donor-funded programs of a similar size preferred Knowledge of USAID policies, procedures, and reporting requirements preferred  Experience working for large donor organizations such as USAID preferred  Local Kenyan candidates are preferred Written and oral proficiency in English required  

Required Qualifications:

Degree in relevant subject (Business, Economics, Finance, Procurement, etc.)

Experience in contracts, subawards, or grants management  

Experience in grants solicitation or subcontract procurement solicitation or management. Microsoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level Proactive problem-solving, decision-making, and good judgement skills Attention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficiently  Ability to communicate effectively with managers, colleagues, service providers, and clients Experience working on USAID or other donor-funded programs of a similar size preferred Knowledge of USAID policies, procedures, and reporting requirements preferred  Experience working for large donor organizations such as USAID preferred  Local Kenyan candidates are preferred Written and oral proficiency in English required  

Assist in conducting contract and subaward solicitations and advertisements.

Support competitive procurement processes, draft agreements, and develop related subaward documentation.  

Assist in the dissemination of contract and subaward Review Guidelines for evaluators, including scoring formats. 

Conduct due diligence and aid the negotiation of agreements with sub awardees. 

Support the administration, compliance, and implementation procedures of subawards, and ensure compliance with USAID grants regulations including procurement regulations.  

Assist fund transfers after reviewing financial reports and ensuring compliance with subaward agreements (in coordination with technical staff). 

Maintain grants records in the grants management system 

Maintain subcontracts and consultant registry 

Conduct tracking and reporting, ensuring timely usage of funds as per annual work plans 

Provide guidance to sub awardees for the Branding and Marking Plan and Monitoring and Evaluation of grant implementation practices.  

Provide feedback or inputs into grants under contract manual as required. 

Support contract and subaward close out and final reporting  

Any and all other project-related tasks as required by the Chief of Party and Palladium HQ