Grants Management Officer

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
  
• Collaborating: You involve relevant parties and encourage feedback. 
  
• Taking the lead: You take ownership and initiative while aiming for innovation. 
  
• Communicating: You listen and speak effectively and honestly. 
  
• Demonstrating integrity: You act in line with our vision and values. 
  

Qualifications and Experience

•  Master’s degree in international relations, project management, business administration, or similar studies relevant to the post .
  
• Experience working in donor projects especially on grants management and reporting mechanisms.
  
• Experience in income management and finance.
  
• At least 2 years’ relevant experience with an international NGO in reporting and grants management.
  
• Experience working with the major donors including Danida, ECHO, USAID/BHA, DFID(FCDO), EC, UNHCR, UNICEF, OCHA, IOM etc.
  
• Fluent in written and spoken English.
  
• Editorial and basic accounting skills.
  
• Excellent written and verbal communication skills.
  
• Excellent narrative-writing ability.
  
• Superior MS Excel and MS Word skills.
  
• Ability to prioritize tasks and meet deadlines.
  
• Task and process-oriented with an excellent sense of priority, logic, and objectivity.
  
• Organized and capable of handling important tasks simultaneously while responding to unanticipated developments.
  
• Ability to align financial information with narrative of program progress.
  
• Ability to research and synthesize complex sets of information.
  
• Accountable with the ability to effectively manage both the big picture and small details while executing on both.
  
• Pro-active and able to work independently and who is at the same time a good team-player.
  
• Commitment to accountable practices.
  

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
  
• Collaborating: You involve relevant parties and encourage feedback. 
  
• Taking the lead: You take ownership and initiative while aiming for innovation. 
  
• Communicating: You listen and speak effectively and honestly. 
  
• Demonstrating integrity: You act in line with our vision and values. 
  

Qualifications and Experience

•  Master’s degree in international relations, project management, business administration, or similar studies relevant to the post .
  
• Experience working in donor projects especially on grants management and reporting mechanisms.
  
• Experience in income management and finance.
  
• At least 2 years’ relevant experience with an international NGO in reporting and grants management.
  
• Experience working with the major donors including Danida, ECHO, USAID/BHA, DFID(FCDO), EC, UNHCR, UNICEF, OCHA, IOM etc.
  
• Fluent in written and spoken English.
  
• Editorial and basic accounting skills.
  
• Excellent written and verbal communication skills.
  
• Excellent narrative-writing ability.
  
• Superior MS Excel and MS Word skills.
  
• Ability to prioritize tasks and meet deadlines.
  
• Task and process-oriented with an excellent sense of priority, logic, and objectivity.
  
• Organized and capable of handling important tasks simultaneously while responding to unanticipated developments.
  
• Ability to align financial information with narrative of program progress.
  
• Ability to research and synthesize complex sets of information.
  
• Accountable with the ability to effectively manage both the big picture and small details while executing on both.
  
• Pro-active and able to work independently and who is at the same time a good team-player.
  
• Commitment to accountable practices.
  

Grants administration

• Maintain and regularly update the grants module in DRC’s Dynamics system with proposals, budgets, contracts/agreements, reports, checklists, installments, donor communication and other relevant project documents;
  
• Creating new grants on DRC Dynamics system for all Somalia projects;
  
• Apply reports and data analytics from ERP system to improve performance in the country and ensure SMT is updated on a regular basis;
  
• Take part in portfolio review meetings to discuss the status of implementation of projects, follow ups on expenditures (Budget Variance Analysis), challenges as well as flagging key issues for attention.
  
• Represent DRC Somalia in Dynamics meetings and workshops with HQ;
  
• Follow up on key actions from the Grants Review Meetings (GRM) with the relevant teams;
  
• Ensure quality information management related to grants (including managing the DRC Dynamics for Grants and in-country documentation and trackers);
  
• Grant management support to implementing partners (sub-grantees) in support of the partners managed by the Partnership Specialist;
  
• Ensure Grants folder on SharePoint is up to date;
  
• Establish tools for proper management of grants as required. Ensure existing grants management tools are regularly updated ie. Grants Tracker.
  

Donor income management

• Prepare fund requests for all the Somalia programme donors we are working with and share with Grants & Business Development Manager for review and submission;
  
• Follow up with HQ to ensure funds wired by the donors are received in our central accounting system;
  
• Prepare donor refunds documentation and liaise with finance to wire the funds in a timely manner;
  
• Update billing rules on dynamics with incomes received from donor;
  
• Coordinate with the relevant field finance staff to ensure donor invoices and support documentation for specific awards are prepared and submitted within the donor set timelines;
  
• Track donor income to DRC and work with the relevant offices in HQ to update records.
  

Grants Management & Reporting

• Support Grants & Business Development Manager and Grants Specialist in grant opening meetings, monthly grant review meetings, and close-out meetings jointly with Program Managers, Specialists, HR and Finance;
  
• Support with donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions.
  

Proposal Development

• Support in the compilation of relevant inputs for new proposals;
  
• Support with mapping out new calls for proposals.
  

Capacity Development 

• Update, streamline, and disseminate grants management tools and resources.
  

Fundraising 

• Support with donor mapping exercise ie. up-to-date information on donor strategies, priorities and funding opportunities and, together with Grants & Business Development Manager Manager and Grants Specialist. 
  

Other

• Raise any issues of non-compliance and assure compliance with DRC standards and procedures;
  
• Provide regular updates to the Grants & Business Development Manager Manager;
  
• Perform Other Duties As Agreed With The Grants & Business Development Manager Manager.